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Home My WebLink About9/17/20157 LOS ALTOS IIILLS CALIFORNIA Town of Los Altos Hills City Council Regular Meeting Agenda Thursday, September 17, 2015 Council Chambers, 26379 Fremont Road Los Altos Hills, California NOTICE TO PUBLIC Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk's office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. These materials will also be made available on the City website at www.losaltoshills.ca.gov subject to Staff's ability to post the documents before the meeting. CALL TO ORDER (6:00 P.M.) A. Roll Call B. Pledge of Allegiance 1. AGENDA REVIEW 2. PRESENTATIONS AND APPOINTMENTS A. Appointments to the Youth Commission B. Appointment to the Education Committee C. Appointment to the Senior Commission D. Appointment to the Art in Public Places Committee E. Appointment to the Finance and Investment Committee F. Reappointments to the Finance and Investment Committee G. Annual Presentation of the Parks and Recreation Committee 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to stafffor appropriate action, which may include placement on the next available agenda. City Council Regular Meeting Agenda September 17, 2015 IM 4. PUBLIC HEARINGS ➢ City Council Ex Parte Contacts Policy Disclosure A. Introduction (First Reading) of an Ordinance Amending Title 8 (Building Regulations) of the Los Altos Hills Municipal Code by Adding Chapter 9, "Small Residential Rooftop Solar Expedited Permitting," to Comply with the Recently Enacted State Law Regarding Rooftop Solar System Installations; File #252-15-Misc; CEQA Review: Categorical Exemption Per Section 15061(B)(3) (Staff: S. Avila) Motion to Waive Reading Motion to Introduce the Ordinance B. Public Hearing and Approval for the Lands of Purissima Hills Water District (Applicant: T -Mobile Wireless c/o Modus); 12863 La Cresta Drive, File #73-15-ZP-SD-CUP; a request for a Conditional Use Permit for modifications to an existing wireless communications facility including the installation of additional antenna and monopole (Staff. S. Avila) 5. ONGOING BUSINESS A. Review of the Community Services Agencies Grant Distribution Process for 2015- 16 (Staff: P. Lin) - Continued from the August 20, 2015 City Council Meeting B. Request for Authorization to Proceed with the Solicitation of Bids for the Construction of the Miranda Road Pathway Project (Staff. R. Chiu) C. Authorizing the City Manager to Execute a Contract with V.W. Housen & Associates for the 2015-16 Sewer Engineering Services Contract to Provide as Needed Support for Town's Sewer Collection System (Staff R. Chiu) D. Approval of Council Candidate Interview Questions and Outlining an Interviewing Process (Mayor Corrigan) 6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report from the VTA Policy Advisory Committee/North Cities Group (Mayor Pro Tem Harpootlian) 7. CONSENT CALENDAR A. Approval of Meeting Minutes: City Council Regular Meeting—July 16, 2015 B. Approval of Meeting Minutes: City Council Regular Meeting—August 20, 2015 C. Review of Disbursements: August 1, 2015 — August 31, 2015 $940,679.00 2 City Council Regular Meeting Agenda September 17, 2015 D. Authorizing the City Manager to Execute Standing Purchase Orders for Fiscal Year 2015-15 in an amount not to exceed $1,622,160.00 (Staff P. Lin) E. Adoption of a Resolution Amending the Fiscal Year 2015-16 Operating Budget to Re -Appropriate Fiscal Year 2014-15 Carryover Encumbrances (Staff. P. Lin) F. Exemption Request for the Term of the Education Committee Chair (Staff. D. Padovan) G. Notification of Fast Track Approval: Lands of Singh Family Trust; 26890 Alejandro Drive; File #77-15-ZP-SD; a request for a Site Development Permit of a new 4,508 square foot two (2) story residence with a 704 square foot basement and 240 square foot swimming pool; the application is also requesting grading policy exceptions for the required firetruck turnaround and the driveway areas; CEQA Review: Categorical Exemption per Section 15303 (a) and (e). Appeal Deadline: Wednesday, September 23, 2015 at 5:00 p.m. H. Resolution Accepting Grant of Pathway Easement; Lands of Yasmeh; 13482 La Cresta Drive (Staff. R. Chiu) 8. STAFF REPORTS A. City Manager B. City Attorney ibw C. City Clerk D. Planning Director E. Administrative Services Director F. Public Works Director IM 9. COUNCIL INITIATED ITEMS A. Discussion and Possible Action to Amend the Town's Emergency Communications Committee Charter to Include a Qualified Council Liaison Shall be a Voting Member of the Committee (Councilmember Waldeck) — Continued from the August 20, 2015 City Council Meeting 10. ADJOURN Pursuant to Ordinance No. 506, the Council Meeting shall adjourn no later than 10: 00 p.m., unless otherwise approved by a majority of the Councilmembers present. City Council Regular Meeting Agenda September 17, 2015 IM ASSISTANCE FOR PERSONS WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town's webpage: http://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers. The Council may take action on any agendized matter in any manner deemed appropriate by Council. City Council Regular Meeting Agenda September 17, 2015 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, September 17, 2015 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Corrigan called the meeting to order at 6:00 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Radford, Councilmember Waldeck Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Richard Chiu, Administrative Services Director Pak Lin, Consultant Planner Steve Padovan, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW Consent Calendar Item TA was removed from the agenda. There were no other changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Appointments to the Youth Commission Adam Colman, Los Altos Hills, introduced himself to the City Council. MOTION MADE AND SECONDED: Councilmember Waldeck moved to appoint Adam Colman to the Los Altos Hills Youth Commission. The motion was seconded by Mayor Pro Tem Harpootlian. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan 1 City Council Regular Meeting Minutes September 17, 2015 Im NOES: None ABSENT: None ABSTAIN: None Lawton Corrigan, Los Altos Hills, introduced himself to the City Council. MOTION MADE AND SECONDED: Councilmember Radford moved to appoint Lawton Corrigan to the Los Altos Hills Youth Commission. The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem HgMootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None B. Appointment to the Education Committee Kay Randall, Los Altos Hills, introduced herself to the City Council. MOTION MADE AND SECONDED: Mayor Corrigan moved to appoint Kay Randall to the Los Altos Hills Education Committee for a four-year term. The motion was seconded by Councilmember Radford. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None C. Appointment to the Senior Commission Karen Lemes, Los Altos Hills, introduced herself to the City Council. 2 City Council Regular Meeting Minutes September 17, 2015 MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to appoint Karen Lemes to the Los Altos/Los Altos Hills Senior Commission for a term beginning September 2015 and ending March 2017. The motion was seconded by Councilmember Radford. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None D. Appointment to the Art in Public Places Committee Lakshmi Ramgopal, Los Altos Hills, introduced herself to the City Council. MOTION MADE AND SECONDED: Councilmember Waldeck moved to appoint Lakshmi Ramgopal to the Los Altos Hills Art in Public Places Committee for a four-year term. The motion was seconded by Councilmember Radford. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Hargootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None E. Appointment to the Finance and Investment Committee Ms. Kayton was not in attendance and Council discussion ensued. The Council elected to table the discussion and revisit after Item 9.A. F. Reappointments to the Finance and Investment Committee Council discussion ensued. 2M City Council Regular Meeting Minutes September 17, 2015 MOTION MADE AND SECONDED: Councilmember Radford moved to reappoint Roddy Sloss and Kiell Karlsson to the Finance and Investment Committee for a four-year term. The motion was seconded by Mayor Corrigan. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None G. Annual Presentation of the Parks and Recreation Committee Current Parks and Recreation Committee Chair Scott Vanderlip and immediate past Chair Kathy Evans presented an annual report on the activities of the committee. Council discussion ensued. No action was taken. Mayor Corrigan challenged the Youth Commission and suggested two projects: assisting the History Committee with a visual slide show for the 60th anniversary party; second, she would like to see the Youth Commission be more engaged in programs for youth and all citizens as part of the Parks and Recreation program. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Carol Crites, Chair of the Los Altos Hills History Committee, invited the Council and the public to the history event on the Taaffe family on October 11, 2015 at Town Hall. The council now considered agenda item #9.A. 9. COUNCIL INITIATED ITEMS A. Discussion and Possible Action to Amend the Town's Emergency Communications Committee Charter to Include a Qualified Council Liaison Shall be a Voting Member of the Committee (Councilmember Waldeck) - Continued 4 City Council Regular Meeting Minutes September 17, 2015 from the August 20, 2015 City Council Meeting Councilmember Waldeck introduced the topic and said he has rescinded his request. However, he proposed that the Finance and Investment Committee no longer have voting Councilmembers on the Committee. MOTION MADE: Councilmember Waldeck moved to not allow Councilmembers to be voting members on committees. Council discussion ensued. DIRECTION: Agendize this discussion for the October City Council meeting. It was requested that the history of the Finance and Investment Committee be provided when the item is brought back. Councilmember Waldeck rescinded his motion. At this point the Council now considered Agenda Item 2.E. E. Appointment to the Finance and Investment Committee Council discussion ensued. n' MOTION MADE AND SECONDED: Mayor Corrigan moved to appoint Betty Kayton to the Finance and Investment Committee for a four-year term. The motion was seconded by Councilmember Waldeck. Motion Carried 2-1-1: AYES: Councilmember Waldeck, Mayor Corrigan NOES: Mayor Pro Tem Harpootlian ABSENT: None ABSTAIN: Councilmember Radford The Council now considered the Consent Calendar. 7. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Waldeck moved to approve the CONSENT CALENDAR, excluding Item 7.A. The motion was seconded by Mayor Corrigan. Motion Carried 4 to 0: 5 City Council Regular Meeting Minutes September 17, 2015 IM AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan - NOES: None ABSENT: None ABSTAIN: None MeetingA-. Approval of t+eS:-�ity-Ceil Regular- Meeting�july 16, 2015 This item was r -e oa from the Consent Ca4e a ,, This item was removed from the agenda. B. Approval of Meeting Minutes: City Council Regular Meeting—August 20, 2015 C. Review of Disbursements: August 1, 2015 - August 31, 2015 $940,679.00 D. Authorizing the City Manager to Execute Standing Purchase Orders for Fiscal Year 2015-15 in an amount not to exceed $1,622,160.00 (Staff. P. Lin) E. Adoption of Resolution 52-15 Amending the Fiscal Year 2015-16 Operating Budget to Re -Appropriate Fiscal Year 2014-15 Carryover Encumbrances (Staff. P. Lin) F. Exemption Request for the Term of the Education Committee Chair (Staff D. Padovan) G. Notification of Fast Track Approval: Lands of Singh Family Trust; 26890 Alejandro Drive; File #77-15-ZP-SD; a request for a Site Development Permit of a new 4,508 square foot two (2) story residence with a 704 square foot basement and 240 square foot swimming pool; the application is also requesting grading policy exceptions for the required firetruck turnaround and the driveway areas; CEQA Review: Categorical Exemption per Section 15303 (a) and (e). Appeal Deadline: Wednesday, September 23, 2015 at 5:00 p.m. H. Resolution Accepting Grant of Pathway Easement; Lands of Yasmeh; 13482 La Cresta Drive (Staff: R. Chiu) 6 City Council Regular Meeting Minutes September 17, 2015 6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report from the VTA Policy Advisory Committee/North Cities Group (Mayor Pro Tem Harpootlian) Mayor Pro Tem Harpootlian reported on the VTA opening due to Councilmember Larsen's resignation and emphasized the importance of appointing a representative for the north county cities. It was requested that the conversation be tabled until November 2016 and that the City Clerk return the item to the agenda at that time. Councilmember Waldeck reported on the activities at the last Los Altos Hills County Fire District meeting. At this point, the Council returned to Agenda Item No. 4 Public Hearings. 4. PUBLIC HEARINGS A. Introduction (First Reading) of an Ordinance Amending Title 8 (Building Regulations) of the Los Altos Hills Municipal Code by Adding Chapter 9, "Small Residential Rooftop Solar Expedited Permitting," to Comply with the Recently Enacted State Law Regarding Rooftop Solar System Installations; File #252-15- Misc; CEOA Review: Categorical Exemption Per Section 15061(13)(3) (Staff: S. Avila Mayor Corrigan opened the Public Hearing. There were no ex parte communications. Consultant Planner Steve Padovan presented the staff report. Council discussion ensued. Peter Evans, Los Altos Hills, suggested that the Council consider whether or not the fee was too high. Mayor Corrigan closed the Public Hearing. MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to waive reading and introduce the ordinance adding Chapter 9 - Small Residential Rooftop Solar Expedited Permitting - to Title VIII of the Los Altos Hills Municipal Code. The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 0: 7 City Council Regular Meeting Minutes September 17, 2015 AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem HgMootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None B. Public Hearing and Approval for the Lands of Purissima Hills Water District (Applicant: T -Mobile Wireless c/o Modus); 12863 La Cresta Drive, File #73-15- ZP-SD-CUP; a request for a Conditional Use Permit for modifications to an existing wireless communications facility including the installation of additional antenna and monopole Staff. S. Avila) Mayor Pro Tem Harpootlian stated that he lives within 500 feet of the project. He recused himself and stepped down from the dais. Mayor Corrigan opened the Public Hearing. Consultant Planner Steve Padovan presented the staff report. 4 bo Council discussion ensued. Seeing no one wishing to speak, Mayor Corrigan closed the Public Hearing. MOTION MADE AND SECONDED: Councilmember Waldeck moved to adopt a negative declaration finding that the proposed project could not have a significant impact on the environment and approve a conditional use permit for modifications to an existing wireless communication facility iect to the conditional use permit findings in attachment 1 and conditions of approval in attachment 2. The motion was seconded by Councilmember Radford. Motion Carried 3-0-1: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None RECUSE: Mayor Pro Tem Harpootlian City Council Regular Meeting Minutes September 17, 2015 Mayor Pro Tem Harpootlian returned to the dais. 5. ONGOING BUSINESS A. Review of the Community Services Agencies Grant Distribution Process for 2015- 16 (Staff. P. Lin) - Continued from the August 20, 2015 City Council Meeting Mayor Corrigan opened the discussion. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Radford moved to distribute $10,000 to Hidden Villa; $10,000 to CHAC• $5,000 to the Los Altos Chamber of Commerce; and $5,000 Deer Hollow Farm; these items shall return as budget line items in the 2016-17 budget. The motion was seconded by Mayor Tem Harpootlian. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None B. Request for Authorization to Proceed with the Solicitation of Bids for the Construction of the Miranda Road Pathway Project Staff R. Chiu) Public Works Director Richard Chiu presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Radford moved to approve advertising for bids on the Miranda Road pathway project. The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan NOES: None 9 City Council Regular Meeting Minutes September 17, 2015 ABSENT: None ABSTAIN: None C. Authorizing the City Manager to Execute a Contract with V.W. Housen & Associates for the 2015-16 Sewer Engineering eering Services Contract to Provide as Needed Support for Town's Sewer Collection System Staff. R. Chiu) Director Chiu presented the staff report. Council discussion ensued. Allan Epstein, Los Altos Hills, explained the purpose of his memo regarding sewer management. Further Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Waldeck moved to authorize the City Manager to execute a professional services contract with V.W. Housen & Associates for an amount not to exceed $155,000 for providing as needed support for the Town's sewer collection system. The motion was seconded by Mayor Corrigan. 440 Motion Carried 4 to 0: AYES: Councilmember Radford, Councilmember Waldeck, Mayor Pro Tem Harpootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None D. Approval of Council Candidate Interview Questions and Outlining an Interviewing Process (Mayor Corrigan) Mayor Corrigan presented the report. Council discussion ensued on the process to interview potential candidates. There was consensus that the Mayor would create a ballot system and a process of how to set up the interviews. Additionally, questions 5, 7 and 13 will be eliminated. The Council also agreed that they will not have conversations in advance of the September 24, 2015 special City Council meeting, with any of the candidates or with fellow Councilmembers. 10 City Council Regular Meeting Minutes September 17, 2015 8. STAFF REPORTS A. City Manager City Manager Cahill reported on the progress of the ad hoc committee has made for exploring a possible community center and the passage of SB 107 which corrects the longstanding TEA inequity. The Council congratulated Mayor Corrigan on the passage of SB 107 B. City Attorney - No report. C. City Clerk City Clerk Padovan informed the Council that the vacancy on the Council was advertised in the Town Crier, the Daily Post and the Mercury News, Daily News edition. D. Planning Director Planning Director Avila reported on the fee for solar permits. Staff has issued 100 400 permits since July, 2014 and the average fee is $470. She also reported that the Planning Commission had a study session on September 15, 2015 to discuss conditional _ development permit regulations. Further, she reported that the Commission will be meeting on Thursday, October 22, 2015 to discuss the water efficient landscape ordinance. E. Administrative Services Director - No report. F. Public Works Director - No report. 10. ADJOURN The meeting adjourned at 8:46 p.m. Respectfully submitted, Deborah Padovan City Clerk The minutes of the September 17, 2015 Regular City Council meeting were approved as presented at the November 19, 2015 Regular City Council meeting. 11 City Council Regular Meeting Minutes September 17, 2015