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HomeMy WebLinkAbout8/20/2015Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, August 20, 2015 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) Councilmember Waldeck dedicated the meeting to Rex Gardiner, who played a large role in the founding of the Town of Los Altos Hills. Mayor Corrigan called the meeting to order at 6:03 p.m. in Rex Gardiner's memory and with deep gratitude. A. Roll Call Present: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Larsen, Councilmember Radford, Councilmember Waldeck Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, City Engineer/Public Works Director Richard Chiu, Administrative Services Director Pak Lin, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Recognition of Councilmember Rich Larsen and Remarks Mayor Corrigan recognized Councilmember Larsen's contributions to the Town and presented him with a parting gift. Assemblymember Rich Gordon presented a framed resolution on behalf of himself and Senator Jerry Hill. Lisa Chung, a representative from Senator Hill's office, acknowledged Councilmember Larsen's service to the Town. 1 City Council Regular Meeting Minutes August 20, 2015 Rick Sung, Captain with the Santa Clara County Sheriffs Office, presented Councilmember Larsen with a plaque of appreciation from the County Sheriff. The City Councilmembers each expressed their appreciation for Councilmember Larsen. Breene Kerr, Los Altos Hills, personally thanked Councilmember Larsen for all his hard work on the Council and on the VTA. Ginger Summit, Los Altos Hills, acknowledged her pleasure at serving with Councilmember Larsen on the City Council. Enrique Klein, Los Altos Hills, said that Councilmember Larsen will be missed on the City Council. Jim Abraham, Los Altos Hills, thanked Councilmember Larsen for all his past work on the Emergency Communications Committee and the City Council. Councilmember Larsen provided closing remarks, including appreciation for his fellow Councilmembers, the public and staff. The City Council recessed at 6:40 p.m. The meeting reconvened at 6:47 p.m. B. Status of Brown Act Training and Reappointment to Committees After Completion of the Training City Clerk Deborah Padovan presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Mayor Corrigan moved to reappoint Mike Wagner, Michael Schoendorf and Karen Emerzian to their respective committees to complete their terms; the remaining five candidates are not capable of being appointed as full members until the training is completed and/or reapplied. The motion was seconded by Mayor Pro Tem Harpootlian. Motion Carried 4 - 1. AYES: Councilmember Larsen Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan NOES: Councilmember Radford ABSENT: None 2 City Council Regular Meeting Minutes August 20, 2015 ABSTAIN: None At this point, Mayor Corrigan acknowledged Supervisor Simitian and invited him to speak. Supervisor Simitian expressed his appreciation for Councilmember Larsen and presented him with a resolution from the Board of Supervisors. C. Reappointments to the Emergency Communications Committee City Clerk Padovan presented the staff report. Councilmember Waldeck, as liaison to the Emergency Communications Committee, spoke in favor of the two applicants. MOTION MADE AND SECONDED: Councilmember Waldeck moved to reappoint Andrew Kirk and James Heintzelman to the Emergency Communications Committee for a four-year term The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Radford Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None D. Appointment to the Art in Public Places Committee City Clerk Padovan presented the staff report. Farah Tabatabai, Los Altos Hills, introduced herself to the City Council. MOTION MADE AND SECONDED: Mayor Corrigan moved to appoint Farah Tabatabai to the Art in Public Places Committee for a four-year term. The motion was seconded by Councilmember Waldeck. Motion Carried 5 - 0: AYES: Councilmember Larsen Councilmember Radford Councilmember Waldeck Mayor Pro Tem HWootlianMayor Corrigan NOES: None City Council Regular Meeting Minutes August 20, 2015 IM ABSENT: None ABSTAIN: None E. Appointment to the Environmental and Design Protection Committee City Clerk Padovan presented the staff report. Pat Ley, Chair of the Environmental Design and Protection Committee, spoke on behalf of Ed Smith expressed her support for his appointment. MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to appoint Ed Smith to the Environmental Design and Protection Committee for a four-year term The motion was seconded by Councilmember Larsen. Motion Carried 5 - 0: AYES: Councilmember Larsen Councilmember Radford Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None F. Appointments to the Pathways Committee City Clerk Padovan presented the staff report. Ann Duwe, Chair of the Pathways Committee, explained that appointing Rachelle Mirkin was in the hands of the City Council. Alisa Bredo, Los Altos Hills, introduced herself to the City Council explained why she wanted to serve on the committee. Jim Basiji, Los Altos Hills, introduced himself to the City Council and explained why he wanted to serve on the committee. Council discussion ensued. Breene Kerr, Los Altos Hills, spoke on behalf and in support of Rachelle Mirkin. Mayor Corrigan spoke on behalf of applicant Nicholas Erndt. 4 City Council Regular Meeting Minutes August 20, 2015 Eileen Gibbons, Los Altos Hills, spoke on behalf and in support of Rachelle Mirkin. Council discussion ensued. Ann Duwe, Los Altos Hills, informed the Council that Ms. Mirkin just arrived home from Europe and was unable to attend the meeting. City Clerk Padovan distributed and collected the ballots for the Pathways Committee and read the majority vote as follows: Alisa Bredo received three votes and Jim Basiji received four votes. MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to appoint Alisa Bredo and Jamshid "Jim" Basiii to the Pathways Committee for a four-year term The motion was seconded by Councilmember Waldeck. Motion Carried 4 — 1: AYES: Councilmember Larsen Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan NOES: Councilmember Radford ABSENT: None ABSTAIN: None G. Appointment of an Art Curator City Clerk Padovan presented the staff report. Council discussion ensued. Daniela Octavia Friedmann, Mountain View, introduced herself to the City Council. Sabina Jagoda, Los Altos Hills, introduced herself to the City Council. MOTION MADE AND SECONDED: Mayor Corrigan moved to appoint Daniela Octavia Friedmann as Art Curator. The motion was seconded by Councilmember Larsen. Motion Carried 5 - 0: AYES: Councilmember Larsen Councilmember Radford Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan 5 City Council Regular Meeting Minutes August 20, 2015 NOES: None ABSENT: None ABSTAIN: None H. Presentation on Multi-Purpose/EOC Building Concept Councilmember Radford introduced the concept for a multi-purpose building. Architect Peter Duxbury provided additional information. Council discussion ensued. Administrative Services Director Pak Lin provided information regarding the financing of the building. Breene Kerr, Los Altos Hills, provided background information on the construction of the new town hall in 2004. Mr. Duxbury commented on the potential cost of the building. Further Council discussion ensued. Councilmember Radford asked if an ad hoc committee was formed of a non - majority of the Council, do the meetings need to be noticed. City Attorney Mattas stated that a subcommittee of the Council does not require noticing, must be of a limited duration, and for a limited purpose. Councilmember Radford agreed to chair the subcommittee and Mayor Corrigan agreed to participate. Jim Abraham, Los Altos Hills, asked how the EOC will fit in this new building. Jitze Couperus, Los Altos Hills, explained the History Committee's concern about the heritage house. Pat Ley, Los Altos Hills, said that she thought the whole point of the basement was to include space for HAM radio operators. Breene Kerr, Los Altos Hills, stated that this is an opportunity to create a stand- alone EOC building. Allan Epstein, Los Altos Hills, stated that the availability of funds depends on the other long term needs in Town. There was agreement that the subcommittee would consist of Councilmember Radford and Mayor Corrigan. 6 City Council Regular Meeting Minutes August 20, 2015 I. Presentation on Potential Sphere of Influence Amendment for the San Antonio Hills Neighborhood East of I-280 (10 minutes) Ted Brown, Los Altos, presented information regarding a sphere of influence change for the San Antonio Hills neighborhood. Council discussion ensued. Allan Epstein, Los Altos Hills, said it would take Los Altos Hills, Los Altos and LAFCO to all agree to any changes. Eileen Gibbons, Los Altos Hills, suggested that the Eastbrook area be returned to the Los Altos area of influence. Jim Abraham, Los Altos Hills, commented on past annexations. Further Council discussion ensued. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishinp, to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available ap-enda. Breene Kerr, Los Altos Hills, spoke about a process by the VTA and Silicon Valley Leadership for a transportation ballot measure and the need for a project list. Naomi Nakano -Matsumoto, Mountain View, introduced herself as the new Executive Director of CHAC and thanked the City Council for the long time partnership with CHAC. At this point the Council considered 5.A. 5. PUBLIC HEARINGS A. Appeal of the Planning Commission's Approval of a Conditional Development Permit for a Single Story Addition Setback Variances for the Addition Hardscape and Surface Parking Spaces in Addition a Variance to Allow a Parking Configuration that Creates Obstructed Vehicular Access for the Garage Parking Spaces; Lands of Ingham• 25531 Fremont Road FILE #248-14 -CDP-VAR (Staff: S. Avila Mayor Corrigan opened the Public Hearing. 7 City Council Regular Meeting Minutes August 20, 2015 Ex Parte communication. Mayor Corrigan stated she met with the homeowner earlier this week and planning staff, Councilmember Larsen said he had spoken to members of the Planning Commission; Councilmember Harpootlian spoke with planning staff and Planning Commission members; Councilmember Waldeck stated he spoke with planning staff; and Councilmember Radford said he had no disclosures. Planning Director Suzanne Avila presented the staff report. Council asked questions of staff and received responses. Councilmember Larsen explained his reasons for appealing the Planning Commission decision. Council discussion ensued. City Attorney Mattas advised that Councilmembers have a right to appeal and that this item presented this evening should be considered a public hearing. Lisa Ingham, Applicant, Los Altos Hills, stated that they have complied with all the requests of the planning department and the Planning Commission; they also have the support of surrounding neighbors. Erik Garfmkel, Los Altos Hills, outlined the process taken to reach this point and requested the Council's approval of the project. Councilmembers asked questions of the homeowner and received responses. Sanjay Srivastava, Los Altos Hills, expressed his support for the project. Jitze Couperus, Los Altos Hills, spoke regarding the procedure followed at this City Council meeting. Jenny Polyakov, Los Altos Hills, spoke in support of the project. Jim Abraham, Los Altos Hills, stated that this project does not meet the requirements of the Town ordinances. Richard Partridge, Los Altos Hills, spoke about the process as it was heard by the Planning Commission. Christina Lee, Los Altos Hills, spoke in support of the project. The Public Hearing was closed and the Council discussion continued. City Council Regular Meeting Minutes August 20, 2015 MOTION MADE AND SECONDED: Councilmember Radford moved to continue the meeting past 10.00 p.m. The motion was seconded by Councilmember Larsen. Motion Carried 5 - 0: AYES: Councilmember Larsen Councilmember Radford Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None Mayor Corrigan re -opened the Public Hearing. Allan Epstein, Los Altos Hills, stated this is a single story house, had neighbor support and is a reasonable accommodation. Jim Abraham responded to questions from Councilmember Waldeck. Mayor Corrigan closed the Public Hearing. MOTION MADE AND SECONDED: Mayor Corrigan moved to deny the appeal and uiphold the Planning Commission's determination for a conditional development permit for a single story addition setback variances for the addition hardscape and surface parking spaces in addition to a variance to allow a parking configuration that creates obstructed vehicular access for the garage parking spaces; Lands of Ingham' 25531 Fremont Road,• File #248 -14 -CDP -VAR. The motion was seconded by Councilmember Radford. Motion Carried 3 — 2: AYES: Councilmember Radford Councilmember Waldeck Mayor Corrigan NOES: Councilmember Larsen Mayor Pro Tem Harpootlian ABSENT: None ABSTAIN: None Council recessed at 10:18 p.m. The Meeting Reconvened at 10:30 p.m. 4. ONGOING BUSINESS 9 City Council Regular Meeting Minutes August 20, 2015 A. Review of the Community Services Agencies Grant Distribution Process for 2015- 16 (Staff: P. Lin) This item was not heard and continued to the September 17, 2015 City Council meeting. B. Review and Approval of Questions for Candidates Applying for Potential Vacated City Council Seat (Mayor Corrigan) Mayor Corrigan presented the report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Radford moved to approve the City Council implication questions as presented. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Radford Councilmember Waldeck Mayor Pro Tem Harpootlian, Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None Further Council discussion ensued. DIRECTION: The City Council scheduled a special City Council meeting on Thursday, September 24, 2015 at 6:00 p.m. to review applications. If needed, a second special City Council meeting to review applications was scheduled for Tuesday, September 29, 2015 at 6:00 p.m. MOTION MADE AND SECONDED: Councilmember Radford moved that all City Council applications must be complete signed and delivered to Town Hall by the deadline of 9.00 a.m. Monday September 21 2015. The motion was seconded by Councilmember Waldeck. Motion Carried 4 - 0 — 1: AYES: Councilmember Radford Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan 10 City Council Regular Meeting Minutes August 20, 2015 NOES: None ABSENT: None ABSTAIN: Councilmember Larsen 6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES This item was not considered. 7. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the CONSENT CALENDAR specifically. The motion was seconded by Councilmember Waldeck. Motion Carried 5 - 0: AYES: Councilmember Larsen Councilmember Radford Councilmember Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None A. Review of Disbursements: July 1, 2015 -July 31, 2015 $1,583,624.00 B. Resolution 47-15 Awarding Contract for the 2015 Pavement Rehabilitation Project (Staff: R. Chiu) C. Resolution 48-15 Accepting Right -of -Way Easement; Lands of Frankie Bud, LLC, 13350 Burke Road (Staff: R. Chiu) D. Resolution 49-15 Awarding a Contract for a New Town Website Design and Hosting Service (Staff: D. Padovan) E. Resolution 50-15 Approving the Contract for Professional Services Agreement for Emergency Preparedness and Planning with Marsha Hovey, LLC (Staff: C. Cahill) F. Resolution 51-15 Supporting the State and Local Transportation Infrastructure Funding (Staff: C. Cahill) City Council Regular Meeting Minutes August 20, 2015 G. Consideration of a Request for the Mayor to Sign a Joint Letter to the Valley Transportation Authority Requesting Support for West Valley and North County Cities Regional Transportation Issues (Staff: C. Cahill) 8. STAFF REPORTS A. City Manager — No report. B. City Attorney — No report. C. City Clerk — No report. D. Planning Director i. Update on Ham Radio Antenna Ordinance Planning Director Avila stated that the ad hoc committee of the Planning Commission and staff had drafted some amendments to the antenna ordinance to address emergency communications and amateur radio antennas. The draft ordinance will first be presented to the Planning Commission and ultimately the City Council. E. Administrative Services Director — No report. F. Public Works Director — No report. 9. COUNCIL INITIATED ITEMS A. Discussion on Directing Staff and Committees/Commission to Update the Water Efficient Landscape Ordinance (Mayor Pro Tem HgMootlian and Councilmember Waldeck Mayor Pro Tem Harpootlian presented the report. Council discussion ensued. MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to direct the planning staff to develop an updated water efficiency ordinance and authorize the committees to review and continue the process. The motion was seconded by Councilmember Waldeck. Motion Carried 5 - 0: AYES: Councilmember Larsen Councilmember Radford Councilmember 12 City Council Regular Meeting Minutes August 20, 2015 29 Waldeck Mayor Pro Tem Harpootlian Mayor Corrigan NOES: None ABSENT: None ABSTAIN: None B. Discussion and Possible Action to Amend the Town's Emergency Communications Committee Charter to Include a Qualified Council Liaison Shall be a Voting Member of the Committee (Councilmember Waldeck) Councilmember Waldeck presented the report. Council discussion ensued. This item was continued to September 17, 2015 regular City Council meeting. C. Exploration of Additional High Speed Internet Service in Town (Councilmember Waldeck Councilmember Waldeck presented the report. Gail Solomon, Los Altos Hills, asked the Council to find out if there is interest in fiber optics. Council discussion ensued. No action was taken. 10. ADJOURN Mayor Corrigan remembered the contributions Rex Gardiner made to the Town and acknowledged that we lost a dear resident recently, Charlene Geers. The meeting adjourned at 11:22 p.m. in Ms. Geers' memory. Respectfully submitted, Deborah Padovan City Clerk The minutes of the August 20, 2015 Regular City Council meeting were approved as presented at the September 17, 2015 Regular City Council meeting. 13 City Council Regular Meeting Minutes August 20, 2015