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Home My WebLink About6/18/2015Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, June 18, 2015 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) Mayor Corrigan called the meeting to order at 6:04 p.m. A. Roll Call Present: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Larsen, Councilmember Radford, Councilmember Waldeck Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Richard Chiu, Interim Administrative Services Director Pak Lin, Consultant Finance Manager Tony Sandhu, Assistant Planner Nicole Horvitz, Consultant Planner Steve Padovan, City Clerk Deborah Padovan B. Pledgee of Allegiance 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Presentation by John Ristow, Valle„„ Transportation Authority (VTA) Director of Planning and Program Development on the VTA's Plan for Highway 85 (Presentation Time 10 Minutes) John Ristow, Valley Transportation Authority, outlined the proposed plans for Highway 85. Council discussion ensued. Andrew Boone, East Palo Alto, stated that he supports the concept of express lanes, but this project adds traffic capacity to the highway. �w No action was taken. City Council Regular Meeting Minutes June 18, 2015 B. Status Report on the Page Mill Corridor Study by Dawn Cameron, Santa Clara County Transportation Planner (Presentation Time 10 Minutes) Dawn Cameron, County of Santa Clara, presented the Page Mill Expressway Corridor Study Report. Adam Dankberg with Kimley-Horn & Associates, provided information about the proposed improvements for the corridor. Council discussion ensued. Kim Cranston, Los Altos Hills, spoke about research he has conducted on roundabouts. Samuel Broydo, Los Altos Hills, commented on the west side interchange; he said he uses the intersection every day and it works like a clock. John O'Connell, Los Altos Hills, expressed concerns about increasing capacity on Page Mill Road. Martha Bowden, Los Altos Hills, stated that in general, she likes the plan. However, some of the details need to be refined and expressed concerns about the r phasing. Garo Kiremidjian, Los Altos Hills, stated that steps need to be taken to move the current Park & Ride to an open space as it is totally inconsistent to have that lot in a residential area. Tom Turner, Los Altos Hills, spoke about the traffic congestion on Page Mill Road and said that Stanford has caused the problem and are not providing any assistance to correct the situation. Les Earnest, Los Altos Hills, said he was pleased to see one of the goals of the redesign included improving pedestrian and cycling safety, but he felt that the design has gone off track. Andrew Boone, East Palo Alto, said he was happy to see money allocated for bicycle lanes, but expressed concerns about car traffic congestion. Further Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Larsen moved to work with County Roads and Airportto establish a communication with CalTrans about the park and ride lot situation; establish a discussion with Stanford to have them be part of the solution; have County Roads proceed with preliminary preparation of the 2 City Council Regular Meeting Minutes June 18, 2015 Page Mill intersection which is basically painting lines-, and proceeding with all haste on the expansion to six lanes. The motion was seconded by Mavor Pro Tem Harpootlian. Motion Carried 3 to 2: AYES: Councilmember Larsen Mayor Pro Tem Harpootlian, Councilmember Radford NOES: Councilmember Waldeck Mavor Corrigan ABSENT: None ABSTAIN: None C. Appointments to the Community Relations Committee City Clerk Deborah Padovan presented the two applications. Mayor Pro Tem Harpootlian spoke in favor of Mr. Jamison. MOTION MADE AND SECONDED: Mayor Corrigan moved to appoint Lew Jamison to the Community Relations Committee for a four-year term. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck Mayor Corrigan, Mayor Pro Tem HarpootlianCouncilmember Radford NOES: None ABSENT: None ABSTAIN: None Mayor Corrigan spoke in support of Barbara Cannon, but the appointment will be considered after Ms. Cannon completes the Brown Act training. D. Appointment to the History Committee Bridget Morgan introduced herself to the City Council. MOTION MADE AND SECONDED: Councilmember Larsen moved to appoint Bridget Morgan to the History Committee for a four-year term. The motion was seconded by Mayor Corrigan. City Council Regular Meeting Minutes June 18, 2015 Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck, Mavor Corrigan, Mayor Pro Tem Harpootlian Councilmember Radford NOES: None ABSENT: None ABSTAIN: None E. Annual Presentation by the Los Altos Hills Education Committee (Presentation Time 6-8 Minutes) Heather Rose, Los Altos Hills Education Committee, presented the report on the activities of the committee. Council discussion ensued. No action was taken. Council recess at 8:05 p.m. Council reconvened to Open Session at 8:12 p.m. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. There were no presentations from the floor. 4. PUBLIC HEARINGS There were no ex parte disclosures. A. Lands of Fung• 24000 Oak Knoll Circle File #36-16-MISC; A request for a correction to a human habitation setback line on Tract May 8331. CEQA review: Categorical Exemptionper Section 15303(a) and 15303(fl (Staff S. Avila) Mayor Corrigan opened the Public Hearing. Planning Director Suzanne Avila presented the staff report. Council discussion ensued. City Council Regular Meeting Minutes June 18, 2015 Seeing no one wishing to speak, Mayor Corrigan closed the Public Hearing. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the Certificate of Correction to Tract Map 8331 modifying a Human Habitation setback on Lot 1 The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck, Mayor CorriganMayor Pro Tem HarpootlianCouncilmember Radford NOES: None ABSENT: None ABSTAIN: None B. Public Hearing and Consideration of Resolution Approving a General Plan Amendment Updating the Circulation and Scenic Roadways Element of the General PlanWhile the Town's General Plan has historically contained policies and programs to promote safe and efficient travel corridors the subject Circulation & Scenic Roadway update integrates goals objectives policies and programs to address "Complete Streets," consistent with State legislation. In addition, the proposed Update introduces new goals, policies and programs for Bikeways and Pedestrian Facilities and includes minor updates to policies and programs. FILE #79-12-MISC. CEQA Review: In conformance with CEOA requirements, an Initial Study and Negative Declaration were prepared A Notice of Intent to adopt a Negative Declaration was published in the Town Crier on July 30, 2014. The notice was also submitted to the Santa Clara County Clerk's Office for a 30 day public review period which began on July 30 2014 and ended on August 30, 2014 no comments were received. (Staff. S. Avila) Mayor Corrigan opened the Public Hearing. Assistant Planner Nicole Horvitz presented the staff report. Eileen Gibbons, Los Altos Hills, thanked staff for including the corrected comments that were expressed by Pathways Committee Chair Ann Duwe. Council discussion ensued. Consultant Planner Steve Padovan explained signage and roads. Further Council discussion ensued including a request from Mayor Corrigan that W the Town develop policies to discourage parking in or around residential City Council Regular Meeting Minutes June 18, 2015 neighborhoods specifically as it relates to the growing concerns with commuter traffic. Bridget Morgan, Los Altos Hills, requested that any proposed policy should also discourage parking for out -of -the -area recreational parking. Mayor Corrigan closed the Public Hearing. MOTION MADE AND SECONDED: Councilmember Larsen moved to adopt Resolution 37-15 adoptingthe he Negative Declaration and amending the General Plan Circulation and Scenic Roadways Element as amended to include the addition of Program 12.6 to read "develop a policy to discourage commuter parking in and around residential neighborhoods." Councilmember Larsen amended the motion to include the change to Program 4.3 to read "prepare a policy that establishes standards for conversion of private roads to public roads." The amendment was accepted The motion was seconded by Councilmember Radford. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck Mayor Corrigan, Mayor Pro Tem Harpootlian Councilmember Radford NOES: None ABSENT: None ABSTAIN: None C. _Approval of a Resolution Adopting the Fiscal Year 2015-16 Operating and Capital Budgets for the Town of Los Altos Hills (Staff: P. Lin) Mayor Corrigan opened the Public Hearing. Interim Administrative Services Director Pak Lin presented the staff report. Council discussion ensued. Allan Epstein, Los Altos Hills, requested clarification as to the intent of the Council for budget relating to pathways and Westwind Barn. Further Council discussion. Mayor Corrigan closed the Public Hearing. City Council Regular Meeting Minutes June 18, 2015 MOTION MADE AND SECONDED: Councilmember Radford moved to adopt Resolution 38-15 adopting the Town's 2015-16 Appropriations Limit; the 2015-16 Appropriations and Inter -fund Transfers and 2015-16 Compensation Plan. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck Mayor Corrigan, Mayor Pro Tem HarpootlianCouncilmember Radford NOES: None ABSENT: None ABSTAIN: None D. Resolution Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges the 2015-2016 Sewer Service Charges, and Contractual Assessment District Charges for both the Palo Alto and Los Altos Sewer Basins (Staff: R. Chiu) Mayor Corrigan opened the Public Hearing. Public Works Director Richard Chiu presented the staff report. Council discussion ensued. Allan Epstein, Los Altos Hills, commented on the anomalies found in the previously published report. Further Council discussion ensued. Mayor Corrigan closed the Public Hearing. MOTION MADE AND SECONDED: Councilmember Larsen moved to adopt Resolution 39-15 requesting the Santa Clara County Tax Collector Collect Delinquent Sewer Charges the 2014-15 Sewer Service Charges, and Contractual Assessment District Charges for both the Palo Alto and Los Altos Sewer Basins. The motion was seconded by Mayor Pro Tem Haraootlian. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck, Mayor Corrigan, Mayor Pro Tem Harpootlian Councilmember Radford r NOES: None City Council Regular Meeting Minutes June 18, 2015 ABSENT: None ABSTAIN: None 5. NEW BUSINESS A. Resolution Approving Operation and Maintenance Service Agreement for Sanitary Sewer System Overflow Emergency Reponse and Asset Management Services (Staff. R. Chiu) Director Chiu presented the staff report. Council discussion ensued. Allan Epstein, Los Altos Hills, stated that he in favor of entering into a contract with WestBay as they have provided excellent service. Roddy Sloss, Los Altos Hills, expressed that WestBay is a good vendor and said he is in favor of monthly reporting to Council. He suggesting that two items be included in that report, namely, a status of SSOs and status of hot list items. MOTION MADE AND SECONDED: Councilmember Radford moved to adopt Resolution 40-15 authorizing the City Manager to execute an amendment to the agreement with West BaySanitary District to provide operation and maintenance services for sanitary sewer systems The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck Mayor Corrigan, Mayor Pro Tem HarpootlianCouncilmember Radford NOES: None ABSENT: None ABSTAIN: None 6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Discussion on Placement of the "Urban Meets the Suburbs" Sculpture in Town Hall Councilmember Waldeck introduced the topic. City Council Regular Meeting Minutes June 18, 2015 Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Radford moved to return the sculpture to the original donor consistent with the terms of the Art in Public Places Policy. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck Mayor Corrigan, Mayor Pro Tem HarpootlianCouncilmember Radford NOES: None ABSENT: None ABSTAIN: None Reports from Committees Continued as Follows: Mayor Pro Tem Harpootlian reported out on the state's model water landscape ordinance. Council discussion ensued. No action was taken. Councilmember Waldeck reported out on the Private Roads Ad Hoc Committee. Mayor Corrigan requested that a report by the Private Roads Ad Hoc Committee be agendized for July. 7. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the CONSENT CALENDAR, specifically. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Larsen Councilmember Waldeck Mayor Corrigan, Mayor Pro Tem Hg000tlianCouncilmember Radford NOES: None ABSENT: None ABSTAIN: None City Council Regular Meeting Minutes June 18, 2015 A. Approval of Special Meeting Minutes: Joint City Council and Finance and Investment Committee - May 20, 2015 B. Approval of Special Meeting Minutes: City Council Special Meeting - May 21, 2015 C. Approval of Regular Meeting Minutes: City Council Regular Meeting - May 21, 2015 D. Approval of Special Meeting Minutes: City Council Special Meeting - June 3, 2015 E. Review of Disbursements: May 1, 2015 -May 31, 2015 $506,897.00 F. Resolution 41-15 Accepting Dedication of Right -of -Way Easement; Lands of Osborne; 26900 Beatrice Lane (Staff: R. Chiu) G. Resolution 42-15 Accepting Dedication of Right -of -Way Easement; Lands of Li and Wei; 12492 Robleda Road (Staff R. Chiu) H. Resolution 43-15 Accepting Dedication of Right -of -Way Easement; Lands of Brown; 26120 Rancho Manuella Lane (Staff: R. Chiu) I. Resolution 44-15 Accepting the 2014 Pavement Rehabilitation Project No. 2 as Complete (Staff: R. Chiu) J. Resolution 45-15 Approving a Paid Sick Leave Policy Pursuant to AB 1522 for Part -Time Employees, Establishing the Accrual Method and the Minimum Paid Sick Leave Usage Increment, and Amending Employee Handbook in Agreement to the Policy (Staff. P. Lin) K. Notification of Fast Track Approval: Lands of Dodson; 21890 Blue Oaks Place (Lot 2); File #85-15-ZP-SD-GD; A request for a Site Development Permit for a 3,123 square foot two-story residence with a 433 square foot two -car garage; CEQA Review: Categorical Exemption per Section 15303(a) (Staff: S. Avila) Appeal Deadline: Wednesday, June 24, 2015 at 5:00 p.m. L. Notification of Fast Track Approval: Lands of Loughlin; 13350 Burke Road; File #100-15-ZP-SD-GD; A request for a Site Development Permit for a new 6,045 square foot, two-story residence with a 2,033 square foot basement, a 760 square foot pool cabana/secondary dwelling unit, and a 600 square foot swimming pool and spa. CEQA Review: Categorical Exemption per Section 15303(a) - construction of a new single-family residence where public services are available in a residential zone (Staff: S. Avila) Appeal deadline: Wednesday, July 1, 2015 at 5:00 p.m. 10 City Council Regular Meeting Minutes June 18,2015 M. Notification of Fast Track Approval: Lands of Seto; 13410 La Cresta Drive; File #90-15-ZP-SD; A request for a Site Development Permit for a 1,311 square foot addition to an existing two-story residence. CEQA Review: Categorical Exemption per Section 15301(e) - an addition to an existing single-family residence that is less than 2,500 square feet in floor area. (Staff: S. Avila) Appeal Deadline: Wednesday, July 1, 2015 at 5:00 p.m. 8. STAFF REPORTS A. City Manager — No report. B. City Attorney — No report. C. City Clerk — No report. D. Planning Director — No report. E. Administrative Services Director — No report. F. Public Works Director — No report. 9. COUNCIL INITIATED ITEMS Councilmember Larsen announced that he will be resigning from the Town of Los Altos Hills City Council as of September 1, 2015 as he and his family will be moving to Carmel, California. Mayor Corrigan requested that a discussion on how the Council wishes to proceed to fill Councilmember Larsen's vacancy be agendized for July. 10. ADJOURN The meeting adjourned at 9:54 p.m. Respectfully submitted, Deborah Padovan City Clerk The minutes of the June 18, 2015 regular City Council meeting were approved as presented at the July 16, 2015 regular City Council meeting. 11 City Council Regular Meeting Minutes June 18, 2015