HomeMy WebLinkAbout5/20/2015Town of Los Altos Hills
City Council and Finance and Investment Committee
Special Meeting Minutes
Wednesday, May 20, 2015
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
CALL TO ORDER (5:00 P.M.)
Mayor Corrigan called the meeting to order at 5:01 p.m.
A. Roll Call of the City Council and Finance and Investment Committee Members
City Council Members Present
Present: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Larsen
(Participated via teleconference from the Hyatt Ka'anapali Beach,
Lahaina, Hawaii), Councilmember Radford, Councilmember Waldeck,
Finance and Investment Committee Members Present
Chair Allan Epstein, Committee Member Bill Silver, Committee
Member Kjell Karlsson, Committee Member Frank Lloyd, Committee
Member Stanley Mok, Committee Member Roddy Sloss, Committee
Member Susan Mason
Absent: Finance and Investment Committee Members Jim Lai and Chris
Welborn
Staff: City Manager Carl Cahill, Interim Administrative Services Director
Pak Lin, Planning Director Suzanne Avila, Public Works Director/City
Engineer Richard Chiu, Contract Finance Manager Tony Sandhu,
Community Services Supervisor Sarah Gualtieri, City Clerk Deborah
Padovan
B. Pledgee of Alle ig ance
1. NEW BUSINESS
A. Study Session Regarding Proposed FY 2015-16 Operating and Capital Budget
(Staff. P. Lin)
City Manager Carl Cahill introduced the budget for FY 2015-16 and Interim
Administrative Services Director Pak Lin.
Special Joint Meeting Minutes of the
Town of Los Altos Hils City Council and
Finance and Investment Committee
May 20, 2015
Director Lin presented the staff report.
Council asked questions of staff and received responses.
Julie Rose, Los Altos Chamber of Commerce, asked that the Chamber be funded
annually as a line item in the budget.
Committee Member Roddy Sloss asked questions of staff and received
responses.
Committee Member Bill Silver asked the City Manager to elaborate on merit
increases and received his response.
Committee Member Stan Mok commented on pensions and Ca1PERS.
Committee Chair Allan Epstein asked questions of staff and received responses.
Council recessed at 6:05 p.m.
Council reconvened to Open Session at 6:20 p.m.
The Council reviewed the Service Enhancement Checklist line by line.
The Council discussed the Community Service Grants amounts and procedures.
MOTION MADE AND SECONDED: Councilmember Radford moved to
allocate $30,000 for 2015-16 Community Service Grants. The motion was
seconded by Councilmember Waldeck.
No vote was taken as Councilmember Radford withdrew his motion.
Mayor Corrigan requested that the Cal Energy debt be paid down. Chair Epstein
stated that the committee needed to do more research and will return to Council
with a recommendation.
Councilmember Larsen left the meeting at 8:30 p.m.
Council recessed at 8:30 p.m.
Council reconvened to Open Session at 8:35 p.m.
After a line by line review of the Service Enhancement Checklist, the Council
DIRECTED as follows:
2
Special Joint Meeting Minutes of the
Town of Los Altos Hils City Council and
Finance and Investment Committee
May 20, 2015
n
2015-16 City Manager Proposed
Service Enhancement Checklist
With City Council Directed Changes
c
Special Joint Meeting Minutes of the
Town of Los Altos Hils City Council and
Finance and Investment Committee
May 20, 2015
Net Impact
on General
_ Description
Ongoing
One -Time
Offset Cost
Fund
General Fund
❑ Website Upgrade (011-1100)
30,000
30,000
❑ Merit Increase (011-1200)
64,000
64,000
❑ Outsource Business License
12,000
12,000
(12,000)
12,000
(011-1400)
L3 Streamline Community Services
30,000
(30,000)
0
Grant (011-1600)
❑ Planning Consultant (011-3100)
o Staff Augmentation
o Subdivision Ordinance
55,000
Update _
80,000
_
135,000
❑ Internship Program
o Parks & Recreation — 3
months
12,000
o Public Works — 6 months
24,000
36,000
❑ Parks & Recreation Needs
5,000
5,000
Assessment Survey (011-1000)
Streets Fund
❑ Consulting Services for Traffic
20,000
20,000
Safety Request (017-4600)
❑ Annual Street Rehab Program
1,000,000
(209,000)
791,000
(046-6900)
Pathways Fund (042-6900)
a—MiFanda Read Pathway
GeRner.te
❑ Undesignated Pathway Project
200,000
(99,520)
100,480
Westwind Barn Improvements (043-6900)
❑ Upper Arena Flooring
29,000
(29,000)
0
Storm Drain Improvements (045-6900)
❑ Matadero Creek Stabilization
500,000
500,000
❑ Barron Creek Flood Control
250,000
(135,500)
114,500
Channel Restoration
Town Center Fund (061-1480) - 60%/40% split between other General Fund and Other Funds
❑ Termite Services for Civic Center
10,000
(4,000)
6,000
❑ Heritage House Exterior Painting
8,000
(3,200)
4,800
c
Special Joint Meeting Minutes of the
Town of Los Altos Hils City Council and
Finance and Investment Committee
May 20, 2015
19
❑ New Carpet for Council Chamber 10,000 (4,000) 6,000
❑ Technology Equipment 17,800 (7,120) 10,680
Replacement
Total 150,000 2,218,800 (533,340) 1,835,460
Net Impact
Description
Cost
Ongoing One -Time Offset Cos
Sewer Fund (051 & 048)
15,000
❑ O'Keefe Pump Station Repair &
Equipment Replacement
15,000
❑ Technical Memo Elements:
❑ Sanitary Sewer Management
15,000
Plan Review
❑ Sewer System Map
Inconsistency Review and
5,000
Correction
c3 Review CMMS and O&M
20,000
Activities
❑ Develop plans for GIS and
CMMS data collection and
5,000
correction
on Sewer
15,000
15,000
5,000
20,000
5,000
❑
Manhole elevation data and
15,000
15,000
pipe information collection
❑
Develop CCTV and High
10,000
10,000
Frequency cleaning program
❑
Implement CCTV and High
70,000
70,000
Frequency Cleaning Program
❑
Associate/Senior Engineer
150,000
150,000
❑
Dry Weather Flow Data for
Sanitary Sewer Master Plan
100,000
100,000
hydraulic model development
❑
Annual Root Foaming
100,000
100,000
Program
❑
Capital Improvement Program
20,000
20,000
development
❑
Annual Sewer Rehab Program
750,000
750,000
Total
275,000
1,000,000
0 1,275,000
Mayor Corrigan thanked the staff and the Finance and Investment Committee for
their time and expertise.
4
Special Joint Meeting Minutes of the
Town of Los Altos Hils City Council and
Finance and Investment Committee
May 20, 2015
2. ADJOURNMENT OF THE SPECIAL JOINT MEETING OF THE CITY
COUNCIL AND FINANCE AND INVESTMENT COMMITTEE
The meeting adjourned at 8:49 p.m.
Respectfully submitted,
Deborah Padovan
City Clerk
The minutes of the May 20, 2015 special joint City Council and Finance and Investment
Committee were approved as presented at the June 18, 2015 regular City Council meeting.
Special Joint Meeting Minutes of the
Town of Los Altos Hils City Council and
Finance and Investment Committee
May 20, 2015