HomeMy WebLinkAbout4/20/2015Town of Los Altos Hills
City Council Special Meeting Minutes
Monday, April 20, 2015
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
NOTICE TO PUBLIC
Mayor Corrigan called the meeting to order at 6:03 p.m.
CALL TO ORDER (6:00 P.M.)
A. Roll Call
Present: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Larsen,
Councilmember Radford, Councilmember Waldeck
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning
Director Suzanne Avila, Public Works Director/City Engineer Richard
OAW Chiu, Interim Administrative Services Director Pak Lin, Consultant
Planner Steve Padovan, City Clerk Deborah Padovan
B. Pledge of Allegiance
The Pledge was led by Bullis Charter School Junior Girl Scout Troop No. 61259.
Mayor Corrigan presented a pin and a patch to each Girl Scout.
1. AGENDA REVIEW
Councilmember Larsen requested that Agenda Item 10.E be moved between Items 6 and
7.
2. PRESENTATIONS AND APPOINTMENTS
A. Reappointment to the Environmental Initiatives Committee
City Clerk Deborah Padovan introduced the reappointment.
MOTION MADE AND SECONDED: Councilmember Larsen moved to
reappoint Sheela Veering to the Environmental Initiatives Committee for a second
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four-year term. The motion was seconded by Mayor Pro Tem Harpootlian.
Motion Carried 5 to 0:
AYES: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember
Larsen, Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
B. Presentation by a Representative of the Santa Clara Valley Water District
Regarding the State of California's Water Project Tax (10 minutes)
Jim Fiedler, Chief Operating Officer for the Santa Clara County Valley Water
District, presented the County's position on the State of California's Water Project
Property Tax.
Councilmembers asked questions of Mr. Fiedler and received his responses. No
action was taken.
C. Presentation on the Governor's Drought Executive Order by Purissima Hills Water
District and California Water Service (5 minutes each)
Ray Collins, Administrative Manager for Purissima Hills Water District
(PHWD), discussed the state water regulations.
Ernie Solomon, President of PHWD and resident of Los Altos Hills, informed
the Council that the District passed a resolution restricting outdoor watering.
Ron Richardson, District Manager for California Water Service, stated that Cal
Water customers were encouraged to start reducing water consumption in February
2014 to meet calls for restrictions. Additional restrictions are expected by early May
based on the restrictions by the State.
Councilmembers asked questions of Mr. Richardson and received his responses.
MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to
direct the Environmental Initiatives Committee to work with staff to review AB
1881 with the new standards from the state; if the new standards aren't available
within a reasonable time, they will look at the existing model,• additionally the
committee shall review the Town's current water use and within sixty days return to
the Council with suggested changes. The motion was seconded by Councilmember
Waldeck.
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Motion Carried 5 to 0:
AYES: Mayor Corrigan,_ Mayor Pro Tem Harpootlian, Councilmember
Larsen, Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
Breene Kerr, Los Altos Hills, said that the water situation has been building for a
number of years and suggested exploring bringing recycled water or "purple pipe"
to town.
Richard Partridge, Los Altos Hills, has observed projects coming to the Planning
Commission with expansive lawns and he urged to the Council to consider
conservation measures that are not "toothless."
D. Annual Presentation b the Space Committee (8 minutes)
Roger Spreen, Chair of the Los Altos Hills Open Space Committee, provided an
annual report on the activities of the committee.
Council discussion ensued. No action was taken.
3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subiect not on the agenda may do so now. Please complete a Sneaker Card
located on the back table of the Council Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
Previously adopted by the Council, such items can be referred to staff for
appropriate action, which may include placement on the next available agenda.
There were no presentations from the floor.
4. PUBLIC HEARINGS
A. Mandatoa Update of the Housing Element of the General Plan, Housing Element
update to analyze housing needs for the community and adoptog als, policies,
programs and quantified objectives to provide for those needs. State law requires
each town, city, and county to update its Housing Element every eight years. The
2015-2023 Housing Element is the statutory update of the Town's Housing
Element previously adopted by the Town and certified by the State on November
18, 2010. File #382-13-MISC, CEQA Review: Categorical Exemption per Section
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15061(b)(3) (Staff- S. Avila)
City Council Ex Parte Disclosures. None.
Mayor Corrigan opened the Public Hearing.
Consultant Planner Steve Padovan presented the staff report.
Council discussion ensued.
Seeing no one wishing to speak, Mayor Corrigan closed the Public Hearing.
MOTION MADE AND SECONDED: Councilmember Larsen moved to adopt
Resolution 19-15 amending the Los Altos Hills General Plan and Adopting the
2015-2023 Housing Element Update. The motion was seconded by Councilmember
Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember
Larsen, Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
5. NEW BUSINESS
A. Review and Receive the 2015 Townwide Compensation Study (Staff. P. Lin)
Interim Administrative Services Department Pak Lin presented the staff report.
The Council asked questions of staff and received responses.
Allan Epstein, Los Altos Hills, said that he had difficulty fully understanding the
report. Staff responded to questions posed by Mr. Epstein.
Roddy Sloss, Los Altos Hills, said that this type of a study is very useful and
needed to properly administer a compensation program. He asked specific questions
regarding the study.
Further Council discussion ensued, including having an ad hoc committee review
the study.
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City Attorney Mattas reminded the Council that if a formal committee is created
and it involves more than just representatives of the Council, then it needs to be
publicly noticed.
MOTION MADE AND SECONDED: Councilmember Larsen moved to receive
the Townwide Total Compensation Study Report and form an ad hoc committee
with Mayor Corrigan and Councilmember Radford and select other non -ad hoc
committee members and review and return to the Council next month with a
recommendation. The Motion was seconded by Councilmember Waldeck.
Further Council discussion followed.
City Attorney Mattas clarified what accepting the report entailed.
Councilmember Larsen withdrew his motion.
MOTION MADE AND SECONDED: Councilmember Larsen moved to form an
ad hoc committee consisting of Mayor Corrigan and Councilmember Radford to
review the resort and report back to the council by the next meeting, inviting
individuals as necessary to participate The motion was seconded by Mayor Pro Tem
Hargootlian.
Motion Carried 5 to 0:
AYES: Mayor Corrigan Mayor Pro Tem Hargootlian, Councilmember
Larsen Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
6. ONGOING BUSINESS
A. Recommendations from the Sewer Collection System Assessment Technical
Memo Staff. R. Chiu)
Public Works Richard Chiu presented the staff report.
Council discussion ensued.
Roddy Sloss, Los Altos Hills, said that he had concerns that he provided in a memo
to the Council.
Further discussion ensued.
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Serena Giori, Los Altos Hills, asked what percentage of residents are using the
sewer system. Mayor Corrigan responded with approximately 1700.
MOTION MADE AND SECONDED: Councilmember Radford moved to accept
the reportThe motion was seconded by Mayor Corrigan.
Motion Carried 5 to 0:
AYES: Mayor Corrigan Mayor Pro Tem HpMootlian, Councilmember
Larsen Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
Councilmember Waldeck requested that all staff presentations be placed online after the
meeting.
B. Resolution Awarding a Contract to Acterra for Stewardship Services and Public
Outreach Activities for Town Owned Open Space Preserves (Staff: R. Chiu)
Director Chiu presented the staff report.
Council discussion ensued.
Sue Welch, Los Altos Hills, outlined all the actions Acterra had accomplished over
the past year.
Alex Von Feldt, Stewardship Program Director for Acterra, said they enjoyed
the first year of the pilot project and hope to continue into next year.
Further Council discussion ensued.
MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to
adopt Resolution 20-15 awarding_a contract for stewardship services to Acterra in
the amount of $55,000 with no contingency. The motion was seconded by Mayor
Corrigan.
Motion Carried 5 to 0:
AYES: Mayor Corrigan Mayor Pro Tem Harpootlian, Councilmember
Larsen Councilmember Radford, Councilmember Waldeck
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NOES: None
ABSENT: None
ABSTAIN: None
The City Council now considered Agenda Item 10.E.
10.E. Review of Conditional Development Permit Standards (Councilmember Larsen)
Councilmember Larsen introduced the topic.
Council discussion ensued.
City Attorney Mattas provided information about lots.
Esther John, Los Altos Hills, said that she lives in an area that was recently annexed
and the neighborhood concerns are they would like to keep the neighborhood rural.
Jitze Couperus, Los Altos Hills, reminded the Council that a similar discussion about
lots occurred in 2001.
Roger Spreen, Los Altos Hills, said something needs to change to in order to bring
variances back to the real tool that they should be.
Further council discussion ensued.
There was Council consensus to have Councilmember Larsen return next month with
his suggested guidelines and hard numbers for discussion. After the May meeting, the
Council could give direction to staff to have an open, public meeting.
Enrique Klein, Los Altos Hills, asked for clarification on the legal concept of a taking.
MOTION MADE AND SECONDED: Councilmember Radford moved to extend the meeting
past 10 ]2.m The motion was seconded by Mayor Pro Tem Harpootlian.
Motion Carried 5 to 0:
AYES: Mayor CorriganMayor Pro Tem Harpootlian, Councilmember Larsen,
Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
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Council Recess at 10:00 p.m.
Council Reconvened to Open Session at 10:10 p.m.
7. CONSENT CALENDAR
MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the
CONSENT CALENDAR with the exception of Item 7.C. The motion was seconded by
Councilmember Waldeck.
Motion Carried 5 to 0:
AYES: Mayor CorriganMayor Pro Tem H4MootlianCouncilmember Larsen,
Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
A. Approval of Special Meeting Minutes: City Council Meeting -March 30, 2015
B. Review of Disbursements: March 1 - March 31, 2015 $989,512.00
C. Resolution Amending Employee Classification and Compensation Plan by Adding
an Administrative Clerk/Technician Position and Consolidating the Office
Specialist and Community Development Specialist into Administrative
Clerk/Technician Position (Staff. P. Lin) - This item was not considered and
continued based upon the outcome of the broader compensation study. — this item
was continued to the May 21, 2015 regular City Council meeting.
D. Resolution 21-15 Authorizing the City Manager to Enter Into a Contract with
Barracuda Networks for a Three Year Subscription for Computer Network Backup
Services (Staff: P. Lin)
E. Proclamation Expressing Appreciation for Jeanne Evilsizer Recognizing her for 39
Years of Service to the Town (Staff. D. Padovan)
F. Resolution 22-15 for Application to the Metropolitan Transportation Commission
(MTC) for the Allocation of Fiscal Year 2015-2016 Transportation Development
Act Article 3 Pedestrian/Bicycle Project Funding (Staff: R. Chiu)
G. Resolution 23-15 Accepting Dedication of Right -of -Way Easement; Lands of
Young; 12345 Briones Way (Staff. R. Chiu)
H. Resolution 24-15 Accepting Dedication of Right -of -Way Easement; Lands of
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Carmack; 26815 Ortega Drive (Staff. R. Chiu)
I. Resolution 25-15 Accepting Dedication of Right -of -Way Easement; Lands of
Shah and Chawla; 12364 Priscilla Lane (Staff. R. Chiu)
J. Resolution 26-15Approving and Authorizing Agency Agreements for Countywide
AB939 Implementation Fee and Household Hazardous Waste (HHW) Collection
Program (Staff: R. Chiu)
K. Resolution 27-15 Accepting Grant of an Open Space Easement; Lands of Tan,
26475 Anacapa Drive (Staff: S. Avila)
L. Notification of Fast Track Approval for Lands of Moreland and Corrales; 25800
Vinedo Lane; File #383-14-ZP-SD-GD; A Request for a Site Development Permit
for a new 5,029 square foot two story residence, a 312 square foot accessory
building, 406 square foot swimming pool and a 945 square foot sports court.
CEQA review: Categorical Exemption per Section 15303(a). (Staff. S. Avila)
Appeal Deadline: Wednesday, April 22, 2015 at 5:00 p.m.
M. Notification of Fast Track Approval for Lands of EESPRD; 13651 Burke Road;
File #420-14-ZP-SD-GD; A request for Site Development Permit for a 6,931
square foot two-story new residence with a 3,176 square foot basement, a 736
square foot detached garage, a 979 square foot second unit with a 808 square foot
basement, a 6,990 square foot tennis court and a 1,502 square foot swimming
pool. CEQA review: Categorical Exemption per Section 15303 (a). (Staff: S.
Avila) Appeal Deadline: Wednesday, April 22, 2015 at 5:00 p.m.
N. Notification of Fast Track Approval for Lands of Osborne; 26900 Beatrice Lane;
File #26-15-ZP-SD; A request for a Site Development Permit for a 4,986 square
foot two-story residence, a 487 square foot attached garage, a 375 square foot
cabana and a swimming pool. CEQA review: Categorical Exemption per
15303(a) (Staff. S. Avila) Appeal deadline: Wednesday, April 29, 2015 at 5:00
p.m.
8. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND
COUNCILMEMBERS ON OUTSIDE AGENCIES
Mayor Corrigan reported out about the Library Summer Reading program.
Councilmember Waldeck reported that Children's Health Awareness Council (CHAC)
has hired a new executive director. He also reported out on the progress made by the
subcommittee on communications.
Councilmember Larsen stated that he had at a one-on-one meeting with the General
Manager of the VTA.
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The Council now considered Item 10.D.
D. Discussion on Community Choice Energy (CCE) Program for Silicon Valley and
Consideration of Joining a Coalition of Santa Clara County Cities to Receive
PG&E Energy Usage Information (Councilmembers Waldeck and Larsen)
Councilmember Larsen introduced the topic.
Peter Evans Member of the Los Altos Hills Environmental Initiatives
Committee, presented information on the Community Choice Energy Program.
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Waldeck moved to
prepare a letter to be signed by the Mayor and sent to Jim Griffin in Sunnyvale
requesting the data from PG&E. The motion was seconded by Councilmember
Larsen.
Motion Carried 5 to 0:
AYES: Mayor CorriganMayor Pro Tem HgMootlian, Councilmember
Larsen Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
DIRECTION: The Environmental Initiatives Committee received direction to
proceed gathering information on a Community Choice Energy Program and shall
schedule a study session to inform the Council and the public about the program.
9. STAFF REPORTS
A. City Manager — No report.
B. City Attorney — No report.
C. City Clerk — No report.
D. Planning Director — No report.
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E. Administrative Services Director — No report.
F. Public Works Director - Status Update of 1) Sign Removal in Town and 2) Radar
Trailer
Director Chiu outlined the progress made on sign removal in Town.
Council discussion ensued.
Director Chiu confirmed that he would go through the list that the consultant had
recommended for removal, with the exception of the no parking signs on Moody
Road and no through road signs. The other signs recommended by the report will be
removed right away. Other signs indicated will be evaluated and staff will return
with a recommendation to the City Council.
Director Chiu informed the Council that the Town's radar trailer is being repaired.
Once repairs are complete, it will be returned to use on Town streets.
10. COUNCIL INITIATED ITEMS
A. Discussion on Potentials Increasing the Size of the History Committee
(Councilmember Waldeck)
The request was withdrawn by Councilmember Waldeck. No action was taken.
B. Consideration of a Letter Opposing Senate Bill 661 Based on a Request by Santa
Clara County Assessor Lawrence Stone (Mayor Corrigan)
Mayor Corrigan presented the topic.
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Waldeck moved to prepare
a letter opposing Senate Bill 661 based on a request by Santa Clara County Assessor
Lawrence Stone The motion was seconded by Councilmember Larsen.
Motion Carried 5 to 0:
AYES: Mayor CorriganMayor Pro Tem HarpootlianCouncilmember
Larsen Councilmember Radford, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
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2M
C. Recommended Steps to Update the Master Path Plan (Councilmember Radford)
Mayor Corrigan suggested that staff attend the next Pathways Committee meeting
and be available to discuss the steps needed to update the Master Path Map.
Council discussion ensued. No action was taken.
11. ADJOURN
The meeting adjourned at 10:58 p.m.
Respectfully submitted,
a4w-'d�'OV4-
Deborah Padovan
City Clerk
The minutes of the April 20, 2015 special City Council meeting were approved as presented at
the May 21, 2015 regular City Council meeting.
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