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HomeMy WebLinkAbout1/15/2015Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, January 15, 2015 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) Mayor Corrigan called the meeting order at 6:01 p.m. A. Roll Call Present: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Larsen, Councilmember Waldeck, Councilmember Radford Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, City Engineer/Public Works Director Richard Chiu, Administrative Services Director Yulia Carter, Consultant Planner Cynthia Richardson, City Clerk Deborah Padovan B. Pledge of Alle ig ance Browne Troop 61262 led the pledge of allegiance 1. AGENDA REVIEW Mayor Corrigan requested that an item be added to the agenda for rescheduling the February City Council meeting. She was made aware of the requested change after the agenda was posted. MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to add an item to the agenda to discuss rescheduling the February Council meeting. The motion was seconded by Councilmember Waldeck. Motion Carried 5 - 0: AYES: Mayor CorriganMayor Pro Tem Hargootlian, Councilmember Larsen, Councilmember Waldeck, Councilmember Radford NOES: None ABSENT: None City Council Regular Meeting Minutes January 15, 2015 ABSTAIN: None Councilmember Waldeck requested that Consent Calendar item 7.1) be pulled for discussion. Councilmember Larsen requested that 2.0 be considered prior to 2.13, and that 9.0 be considered immediately after 6.A. MOTION MADE AND SECONDED: Councilmember Larsen moved to accept the agenda as revised. The motion was seconded by Councilmember Waldeck. Motion Carried 5 - 0: AYES: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Larsen, Councilmember Waldeck, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None 2. PRESENTATIONS AND APPOINTMENTS A. Update by the VTA Bicycle and Pedestrian Committee Representative Breene Kerr on the I-280/Page Mill Road Signalization Project (Presentation Time 5 minutes Breene Kerr, Pathways Committee Member/VTA Bicycle and Pedestrian Committee Representative, provided an update on the I-280/Page Mill Road Signalization Project. Council asked questions of Mr. Kerr and received responses. No action was taken. At this point, the Council was prepared to consider Item 2.C, but the individual presenting was not in attendance. The Council continued with the order of the agenda. B. Appointment to the Pathways Committee City Clerk Deborah Padovan presented the two applications for the Pathways Committee to the City Council for consideration. Elizabeth Hitchner, Los Altos Hills introduced herself to the Council. Council asked questions and received Ms. Hitchner's responses. Breene Kerr, Los Altos Hills, spoke on behalf of his application. City Council Regular Meeting Minutes January 15, 2015 Council discussion ensued. The discussion was tabled until the Pathways Committee Chair arrived. At this point, the Council considered Presentations from the Floor. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution Previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Kathy Evans, Los Altos Hills, stated that there are two openings on the Parks and Recreation Committee and encouraged Ms. Hitchner to apply. Pat Ley, Los Altos Hills, said she would very much like to have Elizabeth (Hitchner) on the Environmental Design and Protection Committee. Assistant Sheriff Ken Binder introduced Captain Rick Sung as the new Sheriff's Captain for Los Altos Hills. Captain Sung introduced himself to the City Council. The Council now returned to consider Item 2.C. C. Annual Presentation by the Pathways Committee (Presentation Time 6-8 minutes) Ann Duwe, Chair of the Pathways Committee, provided an annual report on the activities of the committee. Council discussion ensued, including returning to Item 2.13 appointing a member to the Pathways Committee. No action was taken on the annual report. MOTION MADE AND SECONDED: Councilmember Larsen moved to appoint Breene Kerr to the Pathways Committee for a second, four-year term. The motion was seconded by Mayor Pro Tem Harpootlian. Motion Carried 5 - 0: AYES: Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Larsen Councilmember Waldeck Councilmember Radford NOES: None City Council Regular Meeting Minutes January 15, 2015 ABSENT: None ABSTAIN: None 4. PUBLIC HEARINGS A. Lands of Energy -Efficient Sustainable Personal Residence Development, LLC, 13651 Burke Road (APN 175-25-003) (File #238 -14 -TM). Request for a two lot subdivision of an existing 2.67(gross) acre parcel. Request for removal of 16 Heritage Oaks. CEQA: Categorically Exempt, Section 15315, Minor Land Divisions. (Staff: S. Avila) Mayor Corrigan opened the Public Hearing. Ex Parte Communications. Mayor Corrigan stated that she had a conversation with the homeowner on Monday or Tuesday, but has not met him other than in the parking lot at one of the other public meetings he attended last year. No other councilmembers had ex parte communications to report. Consultant Planner Cynthia Richardson presented the staff report. The Council asked questions of staff and received responses. Greg Badros, Los Altos Hills, presented his application to the City Council. Council discussion ensued. Mayor Corrigan opened the discussion for public comment. Jitze Couperus, Los Altos Hills Planning Commissioner, explained why he voted the way he did at the Planning Commission. Richard Partridge, Los Altos Hills Planning Commissioner, explained why he voted the way he did at the Planning Commission. Owen Halliday, Los Altos, stated that he has known the owner for six or seven years and spoke in support of the project. Jim Abraham, Los Altos Hills Planning Commissioner, spoke on his own behalf and explained his vote at the Planning Commission. Mayor Corrigan closed the Public Hearing. Mr. Badros provided a rebuttal. Council discussion ensued. City Council Regular Meeting Minutes January 15, 2015 MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the application of the Lands of Energy -Efficient Sustainable Personal Residence Development LLC 13651 Burke Road (APN 175-25-003) (File #238 -14 -TM) a request for a two lot subdivision of an existing 2.67 (gross) acre parcel. Request for removal of 16 Heritage Oaks. CEQA: Categorically Exempt, Section 15315, Minor Land Divisions subiect to the findings in Attachment 1 and conditions in Attachment 2. The motion was seconded by Councilmember Waldeck. Motion Carried 4 — 1: AYES: Mayor Corrigan Councilmember Larsen, Councilmember Waldeck, Councilmember Radford NOES: Mayor Pro Tem Harpootlian ABSENT: None ABSTAIN: None 5. NEW BUSINESS A. Response to the September 10 2014 Letter from Resident Colin Knight Regarding Byrne Park Lane and Deer Springs Way (Staff: R. Chiu) Public Works Director Richard Chiu presented the staff report. Council asked questions and received staff s responses. Colin Knight, Los Altos Hills, explained the research he has undertaken regarding Byrne Park Lane and Deer Springs Way. Shetal Divatia, Los Altos Hills, spoke in support of Byrne Park Lane and Deer Springs being designated as public roads. Thomas Brunner, Los Altos Hills, stated that when he purchased his home, he believed the road was public. Stephen Grant, Los Altos Hills, said he has been living on Byrne Park Lane for over 20 years and the issue of the roads came up because they couldn't get Comcast cable. He further said that there should have been disclosure about the road maintenance. John Douglas, Los Altos Hills, said that the Town has a problem. He lives at the very end of Deer Springs Way. If the road is private, he wondered why is there a City Council Regular Meeting Minutes January 15, 2015 fire hydrant at the end of the street and questioned whether or not having a private road was a safety issue. Andrea Angquist, Los Altos Hills, said that the private road on Deer Springs was not on their title documents. She believes the intent was for the road to be public. Tyler Grant, Los Altos Hills, said that Los Altos High requires students to use laptops for school and it is difficult to do school work without having internet at home. Ameesh Divatia, Los Altos Hills, stated that Comcast required him to pay $5,000 to extend the cable by 200 feet in order to receive internet service. Piyush Patel, Los Altos Hills, said "let's not get hung up on the technicalities of what was done in the past, but do the right thing and make it public." John Nicholson, Los Altos Hills, said that he purchased his lot in 1971. He believes that Los Altos Hills has always been a progressive type city and it is time to catch up. Peter Walkin, Los Altos Hills, said he built his house 40 years ago and it is impossible to get high speed internet access. r Patricia Knight, Los Altos Hills, said that in 1969 she used to take photographs of the roads being built at Byrne Park and Deer Springs, and at the time she wished the roads were more rural when they were being built. Further Council discussion ensued, including discussion on forming an ad hoc committee with the singular purpose of identifying what is needed to move forward. MOTION MADE AND SECONDED: Councilmember Larsen moved to form an ad hoc committee to study the situation and come back to the Council with results and appoint Councilmember Waldeck as the representative from the Council. The motion was seconded by Mayor Corrigan. Motion Carried 4 — 0 — 1: AYES: Councilmember Larsen, Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Radford NOES: None ABSENT: None ABSTAIN: Councilmember Waldeck 6 City Council Regular Meeting Minutes January 15, 2015 n Mayor Corrigan requested that Director Chiu return to the Council in March to report on roads in Town that may be in a similar situation. Additionally, there was agreement that Councilmember Radford and Mayor Corrigan would meet with Comcast to discuss this situation. B. Resolution Authorizingthe he City Manager to Award Necessary Contracts to Install Temporary Sewer Flow Meters at Various Locations in Town (Staff: R. Chiu) Director Chiu presented the staff report. Council discussion ensued. Allan Epstein, Los Altos Hills, said eight years ago the City of Los Altos and the Town of Los Altos Hills entered into an agreement, part of that agreement was that the City would build six flow meters and the Town would pay for it. The Town paid the City $104,000 and the flow meters don't work. MOTION MADE AND SECONDED: Councilmember Larsen moved to Resolution 1-15 authorizingthe e City Manager to award necessary contracts in an amount not to exceed $40,000 to install temporary sewer flowmeters and various locations provided that staff, before the rent the equipment has done the necessary work to understand what the foals and metrics are for the meters. The motion was seconded by Councilmember Radford. Motion Carried 5 — 0: AYES: Councilmember Larsen Councilmember Waldeck, Mayor CorriganMayor Pro Tem HarpootlianCouncilmember Radford NOES: None ABSENT: None ABSTAIN: None Council recess at 9:15 p.m. Council reconvened to Open Session at 9:22 p.m. 6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report by the History Committee to Place the Town Cupola in a Designated Location (Presentation Time 5 minutes) 7 City Council Regular Meeting Minutes January 15, 2015 Carol Crites, Chair of the Los Altos Hills History Committee, requested approval to restore the cupola and place it permanently in the front of the Council Chambers. Council discussion ensued. Maryann Malcolm, Member of the Los Altos Hills History Committee, suggested putting a time capsule in the cupola along with comments by current councilmembers. MOTION MADE AND SECONDED: Councilmember Larsen moved to authorize placement of the cupola in a designated location as proposed by the History Committee for up to the budgeted amount of $5,000. The motion was seconded by Mayor Pro Tem Harpootlian. Motion Carried 5 - 0: AYES: Councilmember Larsen, Councilmember Waldeck, Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None The Council now considered 9.C. 9. COUNCIL INITIATED ITEMS C. Direction to the Ad Hoc Committee on the Heritage House Orchard (Councilmember Larsen) Councilmember Larsen requested that a joint committee made up of members of the History Committee and Art in Public Places Committee be assembled to discuss potentially turning the orchard area in Town Hall into a park. Ms. Crites said in that her discussions with the Art Committee, there was interest in restoring the orchard. Council discussion ensued. There was consensus to allow the committees to create an advisory subcommittee on the Heritage House Orchard. As the committee contains members from other standing committees, all meetings are public and proper noticing must occur. The 8 City Council Regular Meeting Minutes January 15, 2015 subcommittee is encouraged to report back to the Council with a plan, including periodic updates. The Council now considered Item 7.A Consent Calendar. 7. CONSENT CALENDAR MOTION MADE AND SECONDED: Mayor Pro Tem Harpootlian moved to gpprove the CONSENT CALENDAR with the exception of Items 7.1) and 7.E. The motion was seconded by Councilmember Radford. Motion Carried 5 — 0: AYES: Mayor CorriganMayor Pro Tem Harpootlian*, Councilmember Larsen Councilmember Waldeck*, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None * Mayor Pro Tem Harpootlian and Councilmember Waldeck 400 abstained from voting on Consent Calendar Item 7.J A. Approval of Special Meeting Minutes: City Council Special Meeting -November 10, 2014 B. Approval of Special Meeting Minutes: City Council Special Meeting- December 11, 2014 C. Review of Disbursements: December 1, 2014 -December 31, 2014 $605,361.00 F. Adoption (Second Reading) of Ordinance 555 Adding Chapter 10 "Construction Time Limits," to Title VIII of the Los Altos Hills Municipal Code; File #19-14- MISC (Staff: S. Avila) G. Adoption (Second Reading) of Ordinance 556 to add Subsection (J) to Section 10- 1.702 of the Los Altos Hills Municipal Code to Allow Emergency Shelter Housing as a Permitted Accessory Use in the R -A Zoning District; File #386-13-MISC (Staff. S. Avila) H. Adoption (Second Reading) of Ordinance 557 Amending Title 10, Chapter 2, Article 4 - Site Development Grading - of the Los Altos Hills Municipal Code (Staff. R. Chiu) I. Adoption (Second Reading) of Ordinance 558 Amending Title IV, Chapter 2, 9 City Council Regular Meeting Minutes January 15, 2015 Section 4-2.116 and Repealing Chapters 1 Through 9 of Title VIII (Building Regulations) of the Los Altos Hills Municipal Code and Adopting by Reference the 2013 California Building Standards Code, including but not limited to, Building, Residential, Electrical, Mechanical, Plumbing, Energy, Historical Building, Fire, Existing Building and Green Building Standards Including Modifications and Amendments to the Codes and to Renumber and Amend the Existing Chapters and Sections in Title VIII; File #380-13-MISC, CEQA Review: Categorical Exemption per Section 15061(b)(3) (Staff. S. Avila) J. Resolution 2-15 Awarding Contract for Utility Undergrounding Consulting Services to Form a Mello -Roos District (Staff. R. Chiu) D. Acceptance of Donation from the Los Altos Hills Historical Society to the Town of Los Altos Hills (Staff. Y. Carter) Councilmember Waldeck asked Administrative Services Director Yulia Carter to provide background on the item. Director Carter replied that at a previous meeting the City Council adopted a donation policy and this item allows the Council to sign the donor agreement in order to accept the Los Altos Hills Historical Society's gift. Council discussion ensued. Martin Bernstein, President of Los Altos Hills Historical Society, spoke about the farm equipment in the orchard area. MOTION MADE AND SECONDED: Councilmember Waldeck moved to accept the donation from the Los Altos Hills Historical Society to the Town of Los Altos Hills. The motion was seconded by Councilmember Larsen. Motion Carried 5 - 0: AYES: Councilmember Larsen, Councilmember Waldeck, Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None E. Resolution 3-15 Accepting the Speed Study Prepared by Hexagon Transportation Consultants, Inc. and the Establishment of Speed Limits on Certain Streets (Staff: R. Chiu 10 City Council Regular Meeting Minutes January 15, 2015 Councilmember Larsen requested clarification on the speed study and inquired on whether the Traffic Safety Committee was involved in the study. Director Chiu responded that the committee was not involved in the speed study as it was routine and for purposes of radar enforcement. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 3-15 Acceptingthe he Speed Study Prepared by Hexagon Transportation Consultants and the Establishment of Speed Limits on Certain Streets. The motion was seconded by Mayor Corrigan. Motion Carried 5 — 0: AYES: Councilmember Larsen, Councilmember Waldeck, Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None 8. STAFF REPORTS A. Cites ager None. B. City Attorney No report. C. Cites City Clerk Padovan reported that the date of the Volunteer Dinner is scheduled for Friday, August 21, 2015. D. Planning Director No report. E. Administrative Services Director No report. F. Public Works Director No report. 11 City Council Regular Meeting Minutes January 15, 2015 :9 The Council now considered Item 9.13. B. Request to Install Permanent Deer Crossing Signs on Fremont Road at Old Trace Lane and Shady Oaks Court (Councilmember Radford) Collette Cranston, Los Altos Hills, thanked Councilmember Radford for his assistance with getting the deer crossing signs up immediately. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve a Request to Install Permanent Deer Crossing Signs on Fremont Road at Old Trace Lane and Shady Oaks Court. The motion was seconded by Councilmember Radford. Motion Carried 5 — 0: AYES: Councilmember Larsen, Councilmember Waldeck, Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None The Council now returned to consider the balance of the agenda. 9. COUNCIL INITIATED ITEMS A. Council Appointments to Committees and Outside Agencies (Mayor Corrigan) Mayor Corrigan introduced proposed recommendations for committee assignments. The Council agreed to the following assignments: Town Standing Committee Council Liaison 2015 Art in Public Places Waldeck Community Relations Radford Education Radford Emergency Communications Waldeck Environmental Design & Protection Harpootlian Environmental Initiatives Harpootlian/Larsen (Alt)* 12 City Council Regular Meeting Minutes January 15, 2015 Finance/Investment Corrigan/Harpootlian History Larsen LA/LAH A. Comm. Vol. Service Awards Waldeck LA/LAH Senior Commission Corrigan Open Space Waldeck Parks & Recreation Radford Pathways Radford Traffic Safety Larsen LAH Emergency Council (Ordinance 550 states: (3) The Mayor, or as an alternate, the Vice Mayor who shall be the Liaison) Corrigan Outside Agencies Council Liaison 2015 Association of Bay Area Governments (ABAG) Waldeck/Corrigan (Alt) League of California Cities -Peninsula Div. Waldeck North County Library Authority Corrigan Joint Powers Authority Board (Library) Corrigan Valley Transportation Authority (VTA) Board Larsen VTA Policy Advisory Committee Harpootlian SCVWD Water Commission Harpootlian Santa Clara County Cities Assn. Board Waldeck Santa Clara County Cities Assn. Selection Comm. Waldeck Los Altos Hills County Fire District Larsen & Waldeck CHAC JPA Waldeck Silicon Valley Bicycle Coalition Larsen Expressway Plan 2040 Larsen *Note: Mayor Pro Tem Harpootlian and Councilmember Larsen agreed after the meeting that Councilmember Larsen would be the liaison to the Environmental Initiatives Committee. MOTION MADE AND SECONDED: Councilmember Radford moved to extend the meeting past 10 p.m. The motion was seconded by Mgyor Pro Tem Harpootlian. 13 City Council Regular Meeting Minutes January 15, 2015 Motion Carried 5 - 0: AYES: Councilmember Larsen Councilmember Waldeck, Mayor Corrigan, Mayor Tem Harpootlian, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None D. Update on I-280 Repaving Request to Caltrans (Councilmember Waldeck) Councilmember Waldeck provided an update on the status of the project. No action was taken. The following item was added at the beginning of theagenda. E. Discussion on moving the February 19th City Council meeting. Urgency Item added at the beginning of the meeting). Mayor Corrigan requested that February's meeting be moved due to a conflict with school schedules. MOTION MADE AND SECONDED: Mayor Corrigan moved to cancel the February 19 2015 regular City Council meeting and schedule a special City Council meeting for Monday, February 9, 2015. The motion was seconded by Councilmember Larsen. Motion Carried 5 - 0: AYES: Councilmember Larsen, Councilmember Waldeck, Mayor Corrigan, Mayor Pro Tem Harpootlian, Councilmember Radford NOES: None ABSENT: None ABSTAIN: None 10. ADJOURN Pursuant to Ordinance No. 506, the Council Meeting shall adiourn no later than 10:00 p.m., unless otherwise approved by a maiority of the Councilmembers present. The meeting adjourned at 10:17 p.m. 14 City Council Regular Meeting Minutes January 15, 2015 Respectfully submitted, (���aa6— Deborah Padovan City Clerk The minutes of the January 15, 2015 regular City Council meeting were approved as presented at the March 30, 2015 special City Council meeting. 15 City Council Regular Meeting Minutes January 15, 2015