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Home My WebLink About10/20/201110 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, October 20, 2011 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Note: This document contains links that work in combination with the online version of the Minutes. THURSDAY, OCTOBER 20, 2011 at 7:00 P.M. CALL TO ORDER (7:00 P.M.) Mayor Summit called the City Council Regular Meeting to order at 7:00 p.m. in the Council Chambers at Town Hall. A. Roll Call • Present: Council Member Waldeck, Council Member Radford, Council Member Mordo, Mayor Pro Tem Larsen, Mayor Summit Absent: None Staff : City Manager Carl Cahill, Planning Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, Finance Director Nick Pegueros, City Attorney Steve Mattas, City Clerk Deborah Padovan B. Pledge Of Allegiance 1. APPOINTMENT AND PRESENTATIONS A. Presentation by the 7th Annual Applied Materials Silicon Valley Turkey Trot - Run or Walk for Health, Hope and a Home, by Casey Beyer, Silicon Valley Leadership Group, Michelle Lindeman, Brocade, and Jessica Garcia -Kohl, Housing Trust Casey Beyer with the Silicon Valley Leadership Group invited the Council and residents to participate in the 7th Annual Turkey Trot on November 24, 2011. Michelle Lindeman with Brocade stated that they are pleased to present the 4th Annual Mayor's Cup Challenge. 1 City Council Regular Meeting October 20, 2011 • Jessica Garcia -Kohl, with the Housing Trust of Santa Clara County stated that the Turkey Trot is so much more than a fundraiser on Thanksgiving morning. The Housing Trust has been able to create 25 new homes for, seniors and provided hundreds of children with healthcare as a result of the race and thousands more have received healthy meals from the food bank. B. Community Relations Committee Annual Report, by Kathy Evans and Roger Burnell COUNCIL INITATED ITEM 10.A was heard in combination with Item 13 A. Consideration of Request from the Standing Community Relations Committee for Review and Update of the Committee's Charter (Council Member Radford) Past Co -Chairs Kathy Evans and Roger Burnell provided the Community Relations Committee Annual Report and presented Charter revisions. C. Open Space Committee Re -Appointment, Karen Lemes Counsel discussed the process for filling committee vacancies. • DIRECTION: Council directed staff to advertise all expired vacant committee appointments six months in advance to give individuals the opportunity to apply to the standing committees. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Waldeck and passed unanimously to Approve Appointing Karen Lemes to the Open Space Committee. D. History Committee Re -Appointment, Mary Ann Malcolm Council Member Mordo, Council Liaison to the History Committee, reported that there are now three members on the History Committee. He suggested agendizing this committee for future discussion. MOTION SECONDED AND CARRIED: Moved by Council Member Radford, seconded by Council Member Mordo and passed unanimously to Approve Appointing Mary Ann Malcolm to the History Committee. E. Finance & Investment Committee Re -Appointment, Roddy loss, MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Mayor Pro Tem Larsen and passed unanimously to Approve • Appointing Roddy Sloss to the Finance & Investment Committee. 2. AGENDA REVIEW 2 City Council Regular Meeting October 20, 2011 r-� • • There were no changes to the agenda. 3. CONSENT CALENDAR MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Radford and passed unanimously to Approve the CONSENT CALENDAR Items 3.A through 3.N, specifically: A. Approval of Meeting Minutes: City Council Special Meeting - September 15, 2011 B. Approval of Meeting Minutes: City Council Special Meeting - September 22, 2011 C. Review of Disbursements: September 1, 2011 - September 30, 2011 $311,456.91 D. Adoption (Second Reading) of Ordinance 531 Amending Amendment to Title 10, Chapter 1, Article 2 of the Los Altos Hills Municipal Code (Basement Ordinance). CEQA review: exempt per 15061(b)(3) (Staff: D. Pedro) E. Adoption (Second Reading) of Ordinance 532 to Amend Title 7, Chapter 2, of the Los Altos Hills Municipal Code, Encroachment Permits (Staff. R. Chiu) F. Approval of 2011-12 Community Service Agencies Grant Awards (Staff: N. Pegueros) G. Annual Approval of Investment Policy (Staff. N. Pegueros) H. Acceptance of Quarterly Investment Report for the Period Ending September 30, 2011 (Staff: N. Pegueros) I. Approval of Amendments to Job Class Specification for Public Safety Officer (Staff. N. Pegueros) J. Resolution No. 58-11 Accepting Grant of Public Utility Easement: Lands of Morgan; 13209 West Sunset Drive; Lands of Chou. 13211 West Sunset Drive; and Lands of Kalbach 13300 Burke Road (Staff. R. Chiu) K. Resolution No. 59-11 Accepting Dedication of Right -of -Way; Lands of Kiachian, 24157 Hillview Road (Staff. R. Chiu) L. Resolution No. 60-11 Accepting Grant of Pathway Easement; Lands of California Water Service Company located at the end of Eastbrook Avenue near Magdalena 3 City Council Regular Meeting October 20, 2011 9 Road; APN 336-42-021 (Staff R. Chiu) M. Confirming a Joint Senior Commission with the City of Los Altos (Staff. D. Padovan) N. Notification of Fast Track Approval: LANDS OF TERZIS/CHAN, 12733 Dianne Drive; File #120-10-ZP-SD-GD; A request for a Site Development Permit for a 4,610 square foot new residence (maximum height 29') with a 2,427 square foot basement and 377 square foot swimming pool. CEQA review: Categorical Exemption per Section 15303 (a) and (e) (Staff - Nicole Horvitz) Appeal Deadline: October 26, 2011 at 5:00 p.m. 4. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Richard Partridge, Planning Commissioner, Los Altos Hills, spoke about PG&E and the problems they are having with their gas pipes. He stated that he would like to know where the gas lines are located. 5. UNFINISHED BUSINESS A. Town Goals 2011 - Personal and Public Safety for All Residents LConsideration to Amend Standing Committees Resolution 8-11 to Add a Traffic Safety Standing Committee (Staff D. Padovan) Council discussion regarding the formation of a Traffic Safety Committee. MOTION SECONDED AND CARRIED: Moved by Council Member Waldeck, seconded by Council Member Radford and passed unanimously to Approve Amending Standing Committees Resolution 8-11 to Add a Traffic Safety Standing Committee. B. Consideration of a Holiday City Council Meeting Schedule for November and December 2011 (Staff. D. Padovan) Staff report presented by City Clerk Deborah Padovan. i MOTION SECONDED AND CARRIED: Moved by Council Member Radford, seconded by Mayor Pro Tem Larsen and passed unanimously to Cancel the 4 City Council Regular Meeting October 20, 2011 November 17, 2011 and December 15, 2011 Regularly Scheduled City Council Meetings. DIRECTION: Council directed staff to schedule a Special City Council meeting on December 7, 2011. C. Proposed Process for Adoption of Wildlife Corridor Map (Staff D. Pedro) Staff Report presented by Planning Director Debbie Pedro. DIRECTION: Council concurred that staff will work with the Open Space Committee to review the phases outlined in the presentation. 6. NEW BUSINESS A. Introduction of an Ordinance Amendment To Municipal Code Title 5, Chapter 6 (Permitted Construction Days And Hours) (Staff. D. Pedro) Staff Report presented by Planning Director Debbie Pedro. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Mayor Pro Tem Larsen and passed unanimously to Waive Reading and Introduce Ordinance 533, Amendment To Municipal Code Title 5, Chapter 6 (Permitted Construction Days And Hours). B. City Council Policy Authorizing the Preparation of Action Minutes for City Council Meetings (Staff D. Padovan) Staff report presented by City Clerk Deborah Padovan. MOTION SECONDED AND CARRIED: Moved by Mayor Pro Tem Larsen, seconded by Council Member Radford and passed unanimously to Approve a City Council Policy Authorizing the Preparation of Action Minutes for City Council Meetings for a six month trial period. 7. PLANNING DIRECTOR'S REPORT No Report - the Planning Commission has not met since the last City Council Meeting. 8. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES • Mayor Pro Tem Larsen informed the Council that his term on the VTA is up at the end of this year. In November there will be a meeting with the North County Cities to determine the rotation for the VTA. City Council Regular Meeting October 20, 2011 • CJ Council Member Mordo inquired about the appointment to the Los Altos Hills County Fire District Board. City Attorney Steve Mattas suggested that if the Council wishes to discuss the item, as it does have a time factor associated with it, that they should entertain a formal motion to add it to the current agenda. The information regarding the vacancy and the potential modification to the historical appointment process is something that the Council is just now becoming aware. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Mayor Pro Tem Larsen and passed unanimously to add the discussion of the Los Altos Hills County Fire District vacancy and potential modification to the historical appointment process to the agenda. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Mayor Pro Tem Larsen, seconded by Council Member Waldeck and passed unanimously to state that if the Council has the authority to make an appointment, staff is directed to agendize the appointment on the council agenda; if there is a dispute about the authority and the Board of Supervisors elects to go ahead with making an appointment, the Council advises the Board that the Council requests and recommends that Jean Mordo be appointed to the Los Altos Hills County Fire District. 9. STAFF REPORTS The City Clerk reported that the Volunteer Dinner was scheduled for Saturday, October 29, 2011 at the Fremont Hills Country Club. 10. COUNCIL INITIATED ITEMS B. Request for Funding for Senior Commission Scholarships in the amount of $500.00 (Mayor Summit) Mayor Summit outlined the request for funding for Senior Commission scholarships in the amount of $500.00. Catherine Popell, Member of the Los Altos/Los Altos Hills Senior Commission, _ stated that the City of Los Altos has already put into process a way for their seniors to apply for money, and that entails a whole application process. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Council Member Radford, seconded by Mayor Pro Tem Larsen and passed unanimously to approve the rel City Council Regular Meeting October 20, 2011 • request for funding for the Senior Commission Scholarships in the amount of $500 and the proposal be used as a guideline for establishing the procedures that the commission implement and report back a process on how to distribute the funds. C. Joint Community Volunteer Awards Committee Request for a "Legend" Volunteer Award (Mayor Summit) Mayor Summit outlined the request by the Joint Volunteer Awards Committee Request for a "Legend" Volunteer Award. Council discussion ensued. DIRECTION: There was consensus among the Council that a "Legend" Volunteer Award should be given by the Joint Volunteer Committee as and when appropriate. 11. ADJOURNMENT MOTION SECONDED AND CARRIED: Moved by Council Member Radford, seconded by Mayor Pro Tem Rich Larsen and passed unanimously to adjourn the meeting. Respectfully submitted, Deborah Padovan City Clerk The minutes of the October 20, 2011 regular City Council meeting were approved as presented at the December 7, 2011 special City Council meeting. 7 City Council Regular Meeting October 20, 2011