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• • <br /> RESOLUTION NO. 349 <br /> COUNCIL <br /> RESOLUTION OF THE CITY <br /> OF THE TOWN OF LOS ALTOS HILLS <br /> ESTABLISHING REGULATIONS PERTAINING TO <br /> THE PROCUREMENT OF MATERIALS <br /> AND. SERVICES, AND RECORDS THEREOF <br /> In order to fulfill its responsibility to the citizens for <br /> the efficient conduct of City business , the Council requires that <br /> records substantiating all disbursements of funds shall be main- <br /> tained in such a manner as to facilitate rapid and meaningful re- <br /> view and evaluation. <br /> NOW, THEREFORE, BE IT RESOLVED that the following regula- <br /> tions shall apply to all future Town transactions : <br /> 1. Written Purchase Orders shall be required for procure- <br /> ment of material in excess of $100.00. <br /> 2 . Invoices for materials shall identify each item in such <br /> a manner as to be readily recognizable on receipt. <br /> 3. A member of the City staff other than the one who placed <br /> the order shall receive the material, identify each item and sign <br /> acknowledgment of receipt of the lot. <br /> 4. All services shall be obtained only on written purchase <br /> orders or contracts . Such orders shall contain a detailed des- <br /> cription of the tasks to be performed and the basis of payment, <br /> P <br /> i.e. , for results obtained or for effort expended. In the latter <br /> case, the number of manhours authorized and rate per hour shall <br /> be stated, and shall further be categorized as to the level of <br /> skill or competence required (e.g. Journeyman, Apprentice, Regis- <br /> tered Engineer, Licensed Operator, etc.) . -- <br /> 5 . Invoices for services rendered on the basis of results <br /> LAGIJRIO & FAISANT -1- <br /> ATTORNEYS AT LAW <br /> SOO THIRD STREET <br /> LOS ALTOS, CALIF. <br /> 94B-8200 <br />