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Town of Los Altos Hills Beginning Change in Fund Ending Fund
<br /> Fund Type Fund Balance Balance Balance
<br /> 2016/17 Budget Town-wide 12,921,695 (200,811) 12,720,884
<br /> Request Summary&Priority Setting Worksheet General Fund 8,701,259 2,022,266 10,723,525.
<br /> Sewer 1,665,675 (884,200) 781,475
<br /> Enhancements/Capital Program Request Approve
<br /> Al. Merit Increase(011-1200) 75,000 75,000
<br /> Recommend salary increase for meritorious performance in 2016-17. This is a tool for management to encourage
<br /> Town Staff to continue to maintain and seek improvements to Town operations. A total of$75,000 includes related
<br /> benefit associated with the salary increase and will be an ongoing expenditure for the Town.
<br /> A2. 2016 General Municipal Election(011-1300) 30,000 30,000
<br /> The term of three(3)members of the Town of Los Altos Hills("Town")City Council are due to expire. The positions
<br /> must be filled in the 2016 General Municipal Election scheduled to be held on November 8,2016. The County of
<br /> Santa Clara Registrar of Voter's Office has provided an estimate of fees and costs in consolidating the Town election
<br /> with the County. Additional costs for noticing,candidate statements and office supplies are necessary.
<br /> A3. Internal Service Allocation Study&CAP Review(011-1400) 15,000 25,000
<br /> Internal Service Funds account for operating and maintenance cost for the town hall,fleet,and corporation yard.
<br /> These cost are distributed to user departments based on a set allocation plan,which was not reviewed as part of the
<br /> 2013 Cost Allocation Plan(CAP)Update.The Town's internal service allocation should be updated and the 2013 CAP
<br /> may be reviewed and updated,if resources are available.
<br /> A4. Benefited Part-Time(Up to$30,000)
<br /> Enter into a limited time employment contract with currently unbenefited part-time employees to provide prorated
<br /> benefits. This form of employment contract would be of asset in following areas:
<br /> a. Recreation Specialist(base budget:$12,000) 18,000 69,300
<br /> The scope of Town events and recreation programs have increased in the last six years. Previously,Town events
<br /> and recreation programs were primarily managed by volunteers.The Recreation Specialist provides support to the
<br /> Recreation Supervisor. This is a benefited part-time position and will allow the Department to promote a
<br /> Recreation Intern to a Recreation Specialist. A full-time position will cost$81,300 per year,or an increase of
<br /> $69,300. The projected salary range for this position is$24 to$29.
<br /> b. Public Works Maintenance(base budget:$18,000) 12,000 12,000
<br /> Public Workers Maintenance team consists of 3.8 employees-one supervisor,two maintenance workers and a
<br /> part-time unbenefited maintenance worker,who assists the crew during peak work periods and provides backfill.
<br /> The creation of a benefited part-time position will allow the Department to better retain qualified part-time staff
<br /> who are familiar with the Town's field maintenance and operation.A full-time position will cost$67,300 per year,
<br /> or an increase of$49,300.
<br /> * Budget Distribution:14%Storm Ops&Pathway Ops,8%Street Ops,and 1%Sewer,Town Center,Corp Yard,and
<br /> Fleet.
<br /> A5. Promotional Series for Admin Clerk/Management Analyst I
<br /> Job classifications with overlapping promotional positions improve retention of qualifed employees.Within the
<br /> Town's job classifications,there are two areas with wide position differential.
<br /> (1 current employee eligible for this promotion) 7,900 7,900
<br /> Create promotional series for Admin Clerk/Tech for employees who are qualified for an analytical position.
<br /> Individuals wishing to be considered for the Management Analyst position must pass specific criteria set by
<br /> Management and Department requirements.
<br /> A6. Increase the Maximum Salary Range by 2.6% 0 0
<br /> The 2015 Compensation Plan was completed prior to the completion of labor negotiations by comparable agencies.
<br /> By raising the salary range by the April's CPI Urban Wage Earners for the San Francisco-Oakland-San Jose region,
<br /> the Town's Compensation Plan will remain competitive. This is not an automatic cost of living adjustment. Pay
<br /> increases are based on favorable performance evaluation.
<br /> A7. Subdivision Ordinance Update(011-3100) 80,000 80,000
<br /> The Town's Subdivision Ordinance was planned to be reviewed and prepared for City Council consideration and
<br /> approval in 2015/16.This project was postponed as the Department refocused its attention to other municipal code
<br /> updates,including the Antenna Ordinance,Substandard Lots,Medical Marijuana and WUI Map Update.The budget
<br /> for the Subdivision Ordinance Update is reappropriated for 2016/17.
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<br /> Special Joint Meeting Minutes
<br /> of the Town of Los Altos Hills City Council
<br /> and the Finance and Investment Committee
<br /> May 31,2016
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