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3.2 Discussion of the Emergency Communications Antenna Placement at the Town Hall Site Dru Anderson, Emergency Communications Committee Chair, addressed the Committee. She distributed a memo titled "LAE Communications-Who we are, What we are and Why an antenna facility is required." The memo had been authored by Ray Egan, ECC member. Egan and Rick Ellinger, ECC Committee member and Liaison to County Office of Emergency Communication were in attendance. Anderson provided a brief overview of the Emergency Communications Standing Committee membership and charter. She noted that the existing antenna tower located next to the Heritage House on the Town Hall site needed to be relocated to permit the installation of the "solar orchard". As sited, the antenna would cast a shadow. She had met with Tony Vierra, TBI Construction Manager and the Town's solar consultants Eco-Energies Systems to ensure that any proposed relocation of the tower would be appropriate and compatible. They were now before the Committee to garner their input and to avoid any potential conflict. They would schedule a meeting in the near future to discuss their proposal with the surrounding neighbors. Anderson noted that the antenna would be a new tower and that the project applicant was the Town. PASSED BY CONSENSUS: To approve the proposed location of the Emergency Communication Committee's new tower as discussed. The ECC was directed to perform a test to identify the minimum height to achieve their objectives including a strong solid signal for emergency data communications with the County. It was suggested that this information be provided to the neighbors, Planning Commission and City Council during Mthe project review. 4. UNFINISHED BUSINESS 4.1 Status Report on Audio-Visual System—Magic Wave Al Whaley reported that the Subcommittee had been working closely with Drew Kutlik, Magic Wave consultant to finalize the costs and get the audio-visual system to bid. Kutlik distributed a revised project budget cost estimates spreadsheet dated February 9, 2005. He advised that the AudioVisual installation budget had been reduced by approximately 15%. He believed there could be further reductions when the bids are received and reviewed. The Committee discussed moving forward with the A-V bid and what would be included in the bid specifications. MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Radford and passed unanimously to send out the bids for the audio-visual system for the new Town Hall. The Committee agreed to postpone the bids for lighting and broadcast until after the phonathon fund raising efforts and a review of the budget. It was noted that the broadcast • 3 Special City Council Meeting New Town Hall Committee Meeting Minutes-February 9,2005