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system bid specification needed refinement and could be less than the estimate provided <br /> by Magic Wave. <br /> • Following a brief discussion with the architect about lighting conditions in Council <br /> Chambers, Tony Vierra was directed by the Committee to install pipes for future lights. <br /> It was determined that this was an inexpensive accommodation for future broadcasting. <br /> Peter Duxbury, project Architect, added that there was a need for some "theatrical <br /> lighting" in the Chambers even if the Committee did not proceed with the broadcast <br /> system. <br /> 4.2 Project Status Report—TBI Construction Management <br /> Tony Vierra, TBI, reported that the recent rain and poor weather conditions had impacted <br /> some of the site work. He believed that the target completion date was March 30th but <br /> this could be affected by additional rain days. The interior work was continuing and the <br /> exterior work was focusing on the main entrance to Town Hall. <br /> 4.2a Consideration of Project Change Orders <br /> • Lee's Imperial Welding-Contingency <br /> • Southwest Hazard Control-Contingency <br /> • Southwest Construction-Contingency <br /> Vierra explained that the first two items on the agenda identified as project change <br /> orders, Lee's -Imperial Welding (OSHA requirement) and Southwest Hazard Control <br /> (additional abatement work), had been previously discussed at a New Town Hall <br /> Committee meeting and were already included in the contingency budget. The third <br /> item, Southwest Construction, was for a design refinement as a result of field work. <br /> Mayor O'Malley and Mayor Pro Tem Kerr concurred to forwarding the contingency <br /> change order requests to the City Council for their consideration at the March 3, 2005 <br /> City Council meeting with a recommendation for approval. <br /> 4.2b Contingency Fund Update <br /> 4.2b (1) Balance of Contingency Fund as of February 9, 2005 <br /> Contingency Fund balance as of February 9, 2005 was $101,998. <br /> 4.2b (2) Consideration of Pending Contingency Items <br /> Vierra reported that he was continuously monitoring the contingency fund. He noted that <br /> additional costs including weather related site work were expected. There had been a <br /> necessity to add additional base rock for the walk way but a proposed sidewalk had been <br /> eliminated. He was negotiating with Frank Electric for the joint utilities trench and <br /> suggested that the cost would be $10,000-$15,000. Vierra would keep the Committee <br /> apprised of all contingency.costs. <br /> • 4 <br /> Special City Council Meeting <br /> New Town Hall Committee <br /> Meeting Minutes-February 9,2005 <br />