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RESOLUTION 103-23 <br />A RESOLUTION ACCEPTING THE BRIONES WAY, CONCEPCION ROAD, AND LA <br />PALOMA ROAD PATHWAY PROJECTS AS COMPLETED; AUTHORIZING FINAL <br />RETENTION PAYMENT TO C2R ENGINEERING, INC.; AND DIRECTING THE <br />CITY CLERK TO FILE A NOTICE OF COMPLETION <br />WHEREAS, on June 15, 2023, the City Council approved the Plans and Specifications for the <br />Briones Way, Concepcion Road, and La Paloma Road Pathways Project, authorized staff to <br />advertise the project for formal bid, and authorized the Council ad hoc subcommittee to support <br />the City Manager award a construction agreement to the lowest responsible bidder in an amount <br />not to exceed $500,000 including contingency fund; and <br />WHEREAS, Town staff advertised the project for bid on June 20, 2023, and received eight bids <br />on July 19 ranging from $338,730 to $605,793, with the lowest bid from C2R Engineering, Inc.; <br />and <br />WHEREAS, on July 20, 2023, the Council ad hoc subcommittee and staff reviewed the bids and <br />determined that a construction agreement should be awarded to C2R Engineering for construction <br />of pathways on Concepcion Road and La Paloma Road, which were the Base Bid items in the <br />approved Plans and Specifications; and <br />WHEREAS, the Council ad hoc subcommittee recommended having the Public Works <br />Maintenance staff install the 280 linear feet of roadside path on Briones Way between Via Ventana <br />Way and Via Cerro Gordo adjacent to Parcel 12545 Briones Way; and <br />WHEREAS, the construction agreement with C2R Engineering for the pathways on Concepcion <br />Road and La Paloma Road was executed on August 18, and the work started on September 1, <br />2023; and <br />WHEREAS, the work by C2R Engineering was deemed complete on October 17, 2023; and <br />WHEREAS, the Public Works Maintenance staff started construction of Briones Way pathway <br />on September 5 and completed the installation by September 9; and <br />WHEREAS, the total expenditure for the contracted work with C2R Engineering was $390,710, <br />which is below the amount authorized by the City Council; and <br />WHEREAS, the total expenditure for the Briones Way, Concepcion Road, and La Paloma Road <br />Pathway Project was $418,326 charged to the Miscellaneous Pathways capital improvement <br />project budget; and <br />Resolution 103-23 Page 1 <br />