1/23/2024 - Laserfiche WebLink

Home Browse Search

Understandably many things are outside of our control like staff turnover, economic downturn, new Council priorities, a spike in residential burglaries, and unforeseen challenges like the wave of atmospheric rivers that pummeled the entire state. The staff and Council will work together to adjust and pivot in light of new developments with the goal of keeping the community informed as we work through the calendar year. The important takeaways are to understand that the Workplan is a living document that can change, extend, or adjust depending on the Council's direction. However, to ensure that we can properly allocate staff and budget resources to the identified Council priorities on the adopted Workplan, it is important that the Council take very seriously the addition of new goals. As noted above, we ask that the Council take a two-step process to change the Workplan. DISCUSSION: Following the Council's receipt of this packet the City Manager will have met individually with each Council member to answer questions and walk through the entire process. The staff encourages written comments or questions from the public which we will attempt to answer prior or at the public meeting and include as part of the public record. The guiding principles are proposed to be similar to those at the 2023 Priority Setting Session. They are as follows: • Day-to-day operations take up 85-95% of our organizational capacity. • If everything is a priority, nothing is a priority; only extraordinary or critical items should be added to the list mid-cycle. If new items are added, changes to the adopted plan are likely to be necessary. • Upcoming budget allocations need to be aligned with the Council's Priority Policies and the related key projects. • The City Council's role is to provide strategic direction and policy guidance, approving budget and staffing resources. • Management's role is to implement the Council's adopted Workplan while, recommending resources needed, identifying reasonable timelines, achieving key milestones, noting constraints, and recommending adjustments along the way. Going forward, the staff will bring back the final Workplan at the February 15th City Council meeting for final proposed approval. The Workplan considers items that will have budget implications and will be used to construct the proposed two-year FY 24- 26 Budget that will come to the Council in May 2024 for approval. Over the course of the year, like 2023, the staff will provide the Council a progress report in the summer/fall followed by a review and possible adjustments in January 2025. Staff will accommodate minor additions to the Workplan that do not take significant staff and budget resources. As noted previously in the "two-step process," staff recommends that, going forward, the Council be asked to weigh the importance of new priorities while considering the adopted Workplan and make trade-offs prior to adding new goals. 2. Public Comment (Public Comment is Limited to Items which are the Subject of the Special Meeting) 5 City Council Special Meeting Minutes January 23, 2024