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when the Town is holding a public meeting to provide for ADA compliance; 3) the allocation of utilities costs will be attributable to the Town's use and pro-ration provisions are provided in the lease in the event the site is shared with another tenant; the Town agrees to pay for water at a charge equal to 10% of the District's monthly charge for water to the school site; 4) Town will be responsible for telephones, data and communication lines; 5) twenty five (25) parking spaces will be dedicated to Town use Monday-Friday Sam to 6pm; 6) site separation is provided for in the event that the site should become a shared site with an additional tenant with children; 7) maintenance and custodialrovisions are included in the terms of the lease with the Town obligated to p � g provide routine maintenance and custodial services to the buildings it occupies with an allocation for repair costs with the Town being responsible for repairs that cost up to $750.00 with a total of$6,500 for the term of the lease; 8) the lease provides for mutual indemnity provisions; 9) the lease contains provisions for the termination of the lease agreement. Mattas noted that staff recommends Council approval of the agreement with Council direction to staff to execute the lease agreement once the final version is printed. There are several minor resolvable changes that have been forwarded by staff to the District. Mattas noted that with Council's direction staff could finalize the agreement. OPENED PUBLIC COMMENT CLOSED PUBLIC COMMENT MOTION SECONDED AND CARRIED: Moved by Kerr, seconded by Fenwick and passed by the following roll call vote to approve the lease agreement between the Town of Los Altos Hills and the Los Altos School District for the Bullis Elementary School site. AYES: Mayor Cheng, Mayor Pro Tem O'Malley, Councilmember Fenwick, Councilmember Kerr and Councilmember Warshawsky NOES: None ABSENT: None ABSTAIN: None 5.1.1b Approval of Donor Wall Marketing Budget Councilmember Kerr reported that this request had been approved unanimously by the New Town Hall Committee. The fund raising efforts have a potential realization of $500,000. Duffy Price, Donor Wall Subcommittee Chairman, explained that the request was for funding of the initial invitation to residents to participate in the donor wall program. She noted the importance of the initial interface with residents to achieve the maximum marketing benefits. MOTION SECONDED AND CARRIED: Moved by Warshawsky, seconded by Kerr and passed unanimously to approve the request for funds by the Donor Wall Subcommittee in the not-to-exceed amount of $10,000 for the marketing budget for the Donor Wall project. 4 City Council Meeting Minutes April 15,2004