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PASSED BY CONSENSUS: To approve the proposed changes and to recommend • approval of architectural fees for the additional design work for a not-to-exceed amount of$2,000. Duxbury requested that signage, including the location of the building dedication plaques at the new Town Hall, be discussed at the next Committee meeting. 4.3 Presentation of Landscape Design—Thomas Klope and Associates Tom Klope, Project Landscape Architect, distributed the proposed planting plan drawing and plant list for the new Town Hall site to the Committee. Klope reviewed the design with the Committee.- He noted that 50% of the proposed plants were natives; all are drought tolerant or require low water; and are predominately deer resistant. Klope suggested that the garden could serve as a model water conservation.garden for Town residents. He had been very selective with.the plant materials, choosing low maintenance materials with seasonal interest and a good balance between deciduous and evergreens. Klope added that the public lawn area was approximately 4,735 square feet. The irrigation system would be a spray variety and have the capacity for expansion. It would be designed to spray away from the buildings. Klope offered that the lighting plan was modest and called for low walkway lights that would be minimal but provide enough light to address safety issues. The flagpole would have an up light. Klope'estimated that the landscape design, as proposed, including the irrigation system, would cost approximately$180,000. • Following discussion of the landscape-design, the Committee directed Klope to consider the entrance to Town Hall as a "satellite" area; to use water sensitive irrigation; and to return to the Committee at the next meeting with water usage estimates for the design. Klope noted that the design would be completed in time for the Committee's donation "Phonathon". 5. REPORTS FROM SUBCOMMITTEES 5.1 Subcommittee Updates from Council Chambers Design and Information Technology, Donor Wall, Green Energy Program, Staff Offices Requirements, Heritage House, Landscape Design and Project Budget 5.1.a Council Chambers Design and Information Technology Status Report- Al Whaley 5.1a(1) Consideration of A-V Bid Specifications and Project Budget Al Whaley distributed an Audiovisual Summary for the Council Chambers to the Committee. The report included: a description of the proposed audio system's capability; description of the computer and video displays; identification of the presentation sources; • description of the control system; a summary of the estimated cost of the installed 3 New Town Hall Committee Special Meeting Minutes December 8,2004