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developed with the project since the last New Town Hall Committee meeting. <br /> Specifically: 1) OSHA had deemed the columns as designed did not meet the legal code <br /> and a redesign of the brace plates is scheduled to accommodate four (4) bolts. This <br /> modification will meet the OSHA requirement. It is not expected that the revision will <br /> create a delay with the project. Estimated cost-$5,000. 2) Roots from the existing <br /> redwood trees had to be cut and the soil sifted to eliminate any debris. The work was <br /> done under the direction of S.P. McClenahan, the Town's arborist. Approximate cost- <br /> $13,000. 3) The treatment of the soil with lime required some changes to the procedure <br /> and additional field work. 4) Additional abatement work for hazardous materials had <br /> been required. Vierra noted that approximately $25,000 had been spent from the <br /> contingency fund. He concluded that most contingency costs occur during the soils phase <br /> of construction. <br /> Vierra reported that the stone bollards near the existing entrance to Town Hall had been <br /> demolished. During the investigation of their condition, it was discovered that they were <br /> constructed of brick, covered with concrete, very perishable and in poor condition. <br /> Pictures were taken to illustrate their condition and construction. The wagon wheels that <br /> had been located next to the columns were relocated to the shed near the Heritage House <br /> that houses other"antique"farm equipment. <br /> The procedure for change orders was discussed. The Committee agreed that Mayor <br /> O'Malley would review and sign change orders at the weekly construction meeting. All <br /> changes will be reported to the New Town Hall Committee at their regular monthly <br /> meetings. <br /> • Al Whaley requested clarification on the status of the electrical specifications, rimaril , <br /> p Y <br /> the raceways, wiring and lighting for the Council Chambers. TBI reported that this was <br /> not yet developed and Whaley will be included in the discussions. Whaley also <br /> questioned the status of the alarm system. He had been asked to write the specifications <br /> and requested assistance with the task. TBI will assist. <br /> 4.2 Consideration of Landscape Design Services Proposal from Tom Klope for <br /> New Town Hall—Councilmember Warshawsky and John Radford <br /> John Radford introduced this item. He and Councilmember Warshawsky had met with <br /> Landscape Architect Tom Klope to discuss the project and proposal. They had conducted <br /> a site visit. Radford noted that Klope had been recommended for the project by Peter <br /> Duxbury and had assisted Duxbury as a consultant during the design phase of the project. <br /> Tom Klope reviewed his proposal for landscape architectural services for the planting <br /> and irrigation design for the New Town Hall project with the Committee. He described <br /> his vision for a water conservative landscape design with minimal lawn and drought <br /> tolerant plants. He proposed a cost effective, low maintenance, modest landscape for the <br /> new Town Hall. He suggested that the plantings could be used as a demonstration for <br /> water conserving gardens. No improvements are proposed for the Heritage House. <br /> • 2 <br /> August 18,2004 <br /> Special City Council/Planning Commission <br /> New Town Hall Committee Meeting Minutes <br />