07/14/2004 - Laserfiche WebLink

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l 3.2 Discussion of Contracting for Landscape Design Services for the • New Town Hall Architect Peter Duxbury voiced his support for hiring Tom Klope as the landscape architect for the new Town Hall project. Klope has been working as a consultant to Duxbury on the project and is very familiar with the site and facility plan. John Radford explained the importance and advantages of hiring someone in the early stages of the construction project. He noted that a plan/design could be developed and in the future a decision could be made as to the level of landscaping that could be afforded. Radford added that funds from the donor wall could be directed to landscaping. PASSED BY CONSENSUS: To form a Landscape Subcommittee of Councilmember Dean Warshawsky and John Radford assisted by Architect Peter Duxbury to meet with Tom Klope to discuss the scope of the project including professional services and softscape design with an estimated budget of$5,000-$25,000. Landscape Architect Tom Klope would be invited to attend the next New Town Hall Committee Meeting to discuss the project. 4. UNFINISHED BUSINESS 4.1 Discussion of Construction Bid Results and Recommendation of Award of Contracts for the New Town Hall Project- TBI, Construction Management • Tony Mirenda, TBI, reported that the rebidding process had been very successful. He distributed a spreadsheet that outlined the 20 bid divisions, original bid amounts from 18 of the divisions, target budgets, deltas and alternates for several of the bid divisions. The sheet also identified the bidders that TBI was recommending be awarded contracts. Mirenda reviewed the bid submittals with the Committee and identified bid alternate descriptions for the following bid divisions: Earthwork, Grading and Paving; Building Concrete; Site Concrete and Rough Carpentry and Framing. The adjusted bid overage at the conclusion of the rebid is $173,486. Following discussion, the Committee concurred that they supported the Architect's wish not to change the materials for the building's eves (overhangs) and to continue with the original material specified — hemlock. Duxbury explained that he believes this is a critical design feature and the use of a different material would not provide the appropriate contrast to the siding. The Committee discussed the alternative siding, Hardiplank fiber cement exterior siding, that was being proposed by the Architect and TBI as an alternate to wood siding-for the new Town Hall. The material will afford a substantial savings to the overall budget and is very durable. Duxbury noted that it can be stained or painted and considers it a viable alternative to wood. He explained that there have been no substantive changes to the"look" of the building that was approved by the Town. 2 July 14,2004 Special City Council and Planning Meeting New Town Hall Committee Meeting