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07/14/2004
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07/14/2004
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2/25/2015 2:35:08 PM
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Minutes
Date
2004-07-14
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New Town Hall Committee Special Meeting Minutes - City Council and Planning Commission
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Committee consensus to accept the recommendations of Architect Peter Duxbury for the siding <br /> • (fiber cement) and eve materials (hemlock) for the new Town Hall <br /> Mirenda identified the target adjustments that will be discussed with the contractors following <br /> the awarding of the bids and the deductive change orders that will be pursued. <br /> Mirenda recommended that consideration be given to reducing the contingency budget for the <br /> project to $150,000. He added that value engineering will continue during the duration of the <br /> construction phase of the project. <br /> MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by Cheng and <br /> passed unanimously to forward the bid review recommendations to the City Council for <br /> consideration of approval. (Aye votes: Cheng, Kerr, O'Malley and Warshawsky) <br /> Mirenda concluded that the revised budget is $2,966,579. This amount includes the cost of the <br /> donor wall construction. <br /> 4.2 Project Status Report—TBI, Construction Management <br /> Mirenda reported that the demolition of the old Town Hall is complete and the site is being <br /> prepared for tomorrow's groundbreaking ceremony. <br /> 4.3 Discussion of Exterior Materials for the New Town Hall Building— <br /> Peter Duxbury, Architect <br /> • Included in discussion of Item 4.1 <br /> 5. REPORTS FROM SUBCOMMITTEES <br /> 5.1 Subcommittee Updates from Council Chambers Design and Information <br /> Technology, Donor Wall, Green Energy Program, Staff Offices Requirement, <br /> Heritage House and Project Budget <br /> Donor Wall Subcommittee <br /> Duffy Price, Donor Wall Chairman, distributed a status report to the Committee. To date, <br /> the donor wall contributions, less expenses, total $49,285.50. Price emphasized that the <br /> Subcommittee is in concurrence that the Heritage Tree section of the donor wall is a <br /> critical component in the sale of donor tiles. Price reported: the acknowledgement letter <br /> with tax information is under development; posting of donor wall information on the <br /> website expected in late July and several town-wide Petroglyph workshops being <br /> planned. <br /> Price reviewed the Subcommittee's "Booster Plan" for marketing and sale of tiles: senior <br /> tile program whereby a child can adopt a senior and paint their tile for them; advertising <br /> in the Town Newsletter; outreach to schools; participation in Town events and a <br /> • milestone chart setting the goal at$400,000. <br /> 3 <br /> July 14,2004 <br /> Special City Council and Planning Meeting <br /> New Town Hall Committee Meeting <br />
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