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Tony Vierra, TBI, reported to the Committee on the recent relocation of Town Hall • facilities to Bullis School. He provided a brief overview of the numerous problems that had developed during the move noting the lack of adequate data and phone connections at the new site and the poor estimate and needs assessment by the moving company that resulted in insufficient staffing and facilitation of the move. Vierra added that this had created a need for Town staff to do the majority of the move and he would be seeking a rebate from the moving company. 4. UNFINISHED BUSINESS 4.1 Project Status Report and Design Updates—Peter Duxbury, Duxbury Architect Peter Duxbury, Duxbury Architects, reported that he has been reviewing the bid packages and the construction costs with TBI. He believes the proposed building is a good, "tight" building and there are no design changes recommended to save costs. Duxbury is considering alternate building materials to reduce costs. He suggested that the Donor Wall be bid separately, so that the cost is not reflected in the building cost. 5. REPORTS FROM SUBCOMMITTEES 5.1 Donor Wall Subcommittee 5.La Donor Wall Update and Town Picnic Sales Report—Duffy Price Duffy Price, Donor Wall Subcommittee Chair, distributed a status report on the Donor Wall Project to the Committee. She reported that the invitations had been mailed on May 19ffi- Price is anticipating that the solicitation/marketing phase of the project will meet or be under budget. She thanked TBI for the mock Donor Wall that was constructed and displayed at the Town Picnic. It has proven to be a great marketing tool and will be displayed in the Multi-Purpose Room. Production of the mock wall identified several issues that needed to be resolved regarding tile sizes, layout, glazing and grout. Price noted that Town staff is working to post the Donor Wall information on the Town's website and developing the format for use of charge cards on the web to order tiles. Price added that the Subcommittee is continuing to develop "Booster Ideas" for the Donor Wall Project Jean Mordo reported that donations and the purchase of tiles had generated $44,500 to date. This is approximately 10% of the project goal. The Committee briefly discussed the project. They suggested that a generic tile be offered to residents who do not want to design their tiles or a list of artists willing to assist residents be included on the website. John Radford, Donor Wall Subcommittee, reiterated the importance of a telephone call to urge residents to participate in the project. • Special City Council and Planning Commission Meeting Minutes June 9,2004