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Committee Member Jean Mordo reported that he has been working with the Packard • Foundation to identify a possible donation for the "green energy" program for the new Town Hall. An item of particular interest to the Foundation is an Energy Management System for the facility. It has the potential to save energy and monitor use. The EMS would maximize the solar produced energy efficiently and effectively. Councilmember Kerr and Committee Members Mordo and Whaley will pursue additional discussions with the Packard Foundation for the donation. 4.2 Report from Construction Manager and Project Schedule Discussion—Tony Mirenda, TBI,Inc. Tony Mirenda, TBI, distributed a preliminary project schedule to the Committee. He expects plans for the project to be complete and ready to be submitted to the Building Department for plan check by April 15th. Mirenda noted that the relocation to temporary quarters at the Bullis site is in the planning stage with the actual move targeted for June 15th. He explained that the facility needs computer wiring and the existing audio system in Chambers will be relocated to the multi-purpose room. The Committee directed Mirenda to provide relocation costs at the next meeting. Mirenda presented an overview of the budget status to the Committee. TBI is doing market testing with the plans. He explained that the building community is experiencing a steel crisis (material shortage with escalating prices) and it is extending into the trades. • The present construction climate could potentially increase costs by 13%. He is hopeful that a revision to the building foundation could help in offsetting the steel price escalation. 5. REPORTS FROM SUBCOMMITTEES 5.1 Green Energy Program Report—Councilmember Kerr 5.1a Solar Presentation by Bill Scott,Akeena Solar Bill Scott, Akeena Solar, reviewed the solar options being considered for the Green Energy Program with the Committee: Option 1-20kW, Option 2-30kW and Option 3- 37kW. He discussed the feasibility of the projects, costs, rebates, and the advantages and disadvantages of each package. Scott suggested that the solar roof panels should be from a well-known manufacture to ensure that the program qualifies for PG&E rebates. He explained that there had been earlier discussion of using pole antennae solar trackers in the heritage orchard as a source of solar energy. Due to mechanical maintenance concerns and the spacing requirements, solar panel ground mounts are now under consideration. Peter Duxbury provided a conceptual rendering of the proposed solar panels located in the orchard ("Solar Orchard"). Brief meeting recess to allow the Committee to review the outdoor field and proposed location of the panels. 2 Special City Council and Planning Commission Meeting April 7,2004