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Meeting Minutes January 13, 2004 Town of Los Altos Hills City Council and Planning Commission Special Meeting January 13, 2004 6:30 p.m. Council Chambers 26379 Fremont Road, Los Altos Hills 1. CALL TO ORDER,ROLL CALL, AND PLEDGE OF ALLEGIANCE Councilmember Kerr called the Special Meeting of the City Council and Planning Commission to order at 6:30 p.m. in Council Chambers. Present: Mayor Pro Tem O'Malley, Councilmember Warshawsky, Councilmember Kerr, Planning Commissioners Kerns and Mordo and Committee Members Downey, Oldberg, Radford and Whaley Absent: Planning Commissioner Cottrell Staff: City Manager Maureen Cassingham, City Clerk Karen Jost Guests: Peter Duxbury, Bill McIntosh-Duxbury Architects Press: None 2. APPROVAL OF MEETING MINUTES • MOTION SECONDED AND CARRIED: Moved by Downey, seconded by Radford and passed unanimously to approve the December 9, 2003 Meeting Minutes with the following correction: page 3, last paragraph, first line, should read "Information and Technology: Mayor Pro Tem O'Malley reported that the Town had initiated discussions with TMC...". 3. NEW BUSINESS None 4. UNFINISHED BUSINESS 4.1 Project Status Report and Design Update—Peter Duxbury, Duxbury Architects Duxbury reported that the architectural designs are nearing completion. He would like the Committee to make a decision on the selection of a construction management firm in the near future. Duxbury believes the CM is an integral part in the development of the bid package and bid process and this would be the most opportune time to hire the consultant. Duxbury would like the Committee to consider continuing the relationship with Toeniskoetter & Breeding (TBI) as the CM. They have been assisting him with the value engineering review of the project plans and costing out the project to the trades. Duxbury explained it was his opinion, that contracting TBI for Phases 1-3 would be the 1 City Council/Planning Commission Special Meeting Minutes January 13,2004