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most efficient and cost effective option. Duxbury reported he is still on target for the <br /> • project to begin construction in June. <br /> Duxbury identified the most recent floor plan changes for the Committee. He noted that <br /> the changes were minor and had resulted from staff and subcommittee input. Most <br /> notable is the addition of a central office copying/work room. Duxbury explained that <br /> staff work stations will easily accommodate potential expansion by moving the partitions. <br /> Duxbury summarized the Council Chamber design. The subcommittee has made site <br /> visits to surrounding communities to investigate different design options for the space <br /> and dais. Duxbury has worked closely with them to incorporate their suggestions and <br /> believes most of the outstanding issues have been resolved. The dais is designed to <br /> accommodate 5-7 people. Staff tables will be fixed but the podium will be moveable. <br /> Duxbury believes he has achieved his design goal of an infrastructure that works. <br /> Duxbury explained that the architectural plans will now be reviewed by an acoustical <br /> engineer. This will include the Council Chamber and outdoor sound. Following <br /> discussion, it was agreed that the City Manager's office should be sound proof. <br /> MOTION SECONDED AND CARRIED: Moved by O'Malley, seconded by <br /> Warshawsky and passed by the following roll call vote to approve the Town Hall design <br /> plans, floor plans and Council Chamber design as presented to the New Town Hall <br /> Committee by Peter Duxbury, Architect, at the January 13, 2004 meeting. <br /> • AYES: Mayor Pro Tem O'Malley, Councilmember Warshawsky, <br /> Councilmember Kerr, Planning Commissioner Kerns, <br /> Planning Commissioner Mordo, Committee Members Downey, Oldberg, <br /> Radford and Whaley <br /> NOES: None <br /> ABSENT: Planning Commissioner Cottrell <br /> ABSTAIN:None <br /> 5. REPORTS FROM SUBCOMMITTEES <br /> 5.1 Discussion of General Contractor vs. Multiple Prime Contracts Approach to <br /> Managing the Construction Process for the New Town Hall Project and <br /> Vendor Selection Process <br /> The subcommittee of O'Malley, Warshawsky and Downey have met with TBI and <br /> reviewed their experience/history with public projects. They have discussed the General <br /> Contractor vs. Multiple Prime Contracts as a construction management vehicle with the <br /> City Attorney. The subcommittee will be scheduling an interview with an additional <br /> construction management firm and will report their findings to the Committee at the next <br /> meeting. <br /> • <br /> 2 City Council/Planning Commission Special Meeting Minutes <br /> January 13,2004 <br />