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5.2 Green Energy Program Status Report • 5.2a Review of the California Energy Commission Energy Efficiency Financing Application Councilmember Kerr introduced this item to the Committee. He explained that the energy efficient enhancements to the new Town Hall will be self financing and should be addressed as a separate issue from the construction budget. Kerr summarized the program and the basic requirements for the California Energy Commission's Financing application. He explained that the loan has a simple payback over ten years or less. Kerr distributed a spreadsheet that is part of the application packet. He has worked with PG&E, Town staff and the architect to develop the list of projects to be included in the loan application. Kerr g explained that he was bringing this forward to the Committee to determine the p g interest in moving forward with the application or as an alternative not applying for the loan and including the green energy costs as a part of the total construction budget. MOTION SECONDED AND CARRIED: Moved by Whaley, seconded by O'Malley and passed unanimously that Councilme tuber Kerr continue with the Green Energy Program" for the new Town Hall and apply for the California Energy Commission's Energy Efficiency Financing loan for an amount up to $200,000. 5.2b Presentation of Solar Options • The consultants were unable to attend the meeting. The item will be rescheduled to a future meeting. 5.3 Subcommittee Updates from Donor Wall, Council Chambers Design and Information Technology, Staff Offices Requirement, Heritage House and Project Budget Council Chambers Design and Information Technology: Whaley reported that the Committee is developing an initial target list of AV equipment. They are reviewing their options at different budget levels. The subcommittee would like direction from the Committee on hiring a consultant to assist with the AV layout, prioritizing AV expenditures and identifying equipment purchases for Chambers. Whaley believes that the present architectural design (schematic) of the building is good and provides a very flexible set-up. MOTION SECONDED AND CARRIED: Moved by Kerr, seconded by Warshawsky and passed unanimously to authorize the subcommittee to spend up to $1500 from the AV budget on consultants to assist in planning the AV program for Council Chambers. Staff Offices Requirements: The subcommittee has met with staff and Designer Pamela Pennington. The proposed furniture budget is $82,000. The subcommittee would like to • contract with Pennington to assist in the design work and furniture purchase. 3 City Council/Planning Commission Special Meeting Minutes January 13,2004