05/06/2003 - Laserfiche WebLink

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PASSED BY CONSENSUS: To select Barry Nathan as a finalist and to include him in • the interview process. Nathan was selected because his Rural Style design had received the most votes and he is a local architect. PASSED BY CONSENSUS: To select Carter Warr, CJW Architecture, as a finalist and to include him in the interview process. After reviewing the CJW proposal, the Committee noted his experience in designing local public buildings and the location of his firm in Portola Valley as reasons for his inclusion. PASSED BY CONSENSUS: To select Peter Duxbury, Duxbury Architects, as a finalist and to include him in the interview process. The Committee noted the residents positive comments to his Craftsman Style design, his experience in designing homes in Los Altos Hills and working with the Town's building requirements and the location of his firm in Los Altos as reasons for selecting him as a finalist. The Committee expressed concerns that Duxbury had limited experience in designing public facilities. 3.2 Discussion of Architect Interviews Tentatively Scheduled for May 13, 2003 Following Committee discussion, it was decided to schedule the three architect finalists for interviews of thirty minutes, with a break of fifteen minutes between interviews to allow for Committee comments. The interview schedule is as follows: CJW Architecture 6:30 — 7:00 pm, Barry Nathan 7:15—7:45 pm and Duxbury Architects 8:00—8:30 pm. PASSED BY CONSENSUS: To advise each candidate to be prepared to discuss the following: 1. FEES: The Committee wishes to view the costs related to the design of the building as a complete package of services. Please provide a hard number estimate for all architect fees; consultant bills (with markup); reimbursables; travel time and expenses; construction consultation visits; etc. This number should reflect the total project related billings the Town can expect from your firms participation in the project. Use a construction cost of$2.5 Million for the purposes of preparing this estimate. 2. RURAL DESIGN: Be prepared to comment on the Rural Design(the design preferred by the largest number of Town residents) and how you propose to build it for the $2.5 Million(construction cost) figure. What challenges do you see with the project? 3. QUALIFICATIONS: Let us know why you feel you are qualified for this project. What, in particular makes it likely that you can successfully design a cost effective, economical solution for this important civic building? 4. TIMELINE: Be prepared to discuss you schedule and how the design process can be completed in a timely manner.