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the size of several trees that were to be installed to 12 feet in height to mitigate the view impact on the neighbors; 2) Lands of Evershine; a landscape screening plan. The application was approved by a 4-1 vote (Collins-no/opposed to the up-lights in the plan); • and, 3) Lands of Liu; a request for a site development plan for a new residence and grading exception. The project application had been continued with direction to the applicant to redesign the project in an attempt to save some of the heritage oaks proposed for removal. REPORTS FROM COMMITTEES, SUB-COMMITTEES,AND COUNCILMEMBERS ON OUTSIDE AGENCIES 14. 2009 Annual Town Picnic Proposal—Community Relations Committee Duffy Price Community Relations Committee e member, introduced the item to Council. She noted that she was making the presentation on behalf of Chair Roy Woolsey who was unable to attend the meeting. Roger Burnell, Community Relations Committee, was also in attendance and available to respond to an questions Council might have. Council had P any g the detailed and the"Final Town Picnic Report"before them. proposal P The Committee was recommending no increase to the previous year's funding for the event and was requesting a budget of$25,000. The 2008 Town Picnic had an attendance of approximately 1,500 residents and Town staff and expenditures were $22,330.85. A similar format was proposed with entertainment, meals and beverages at no cost to residents attending. The event was scheduled for June 7, 2009. Price explained that the proposal also included a request for assistance from Town staff with certain aspects of the Picnic, similar to the functions they that had performed in recent years. Council thanked Price and the Community Relations Committee for their tireless efforts and year long planning and preparation for the very successful community event. MOTION SECONDED AND CARRIED: Moved by Warshawsky, seconded by Kerr and passed unanimously to approve a not-to-exceed appropriation of$25,000.00 for the 2009 Town Picnic. STAFF REPORTS City Manager City Attorney City Clerk No reports were given. City Engineer—Update on Eastbrook Avenue Sanitary Sewer Line (Verbal Report) City Engineer/Public Works Director Richard Chiu provided a brief report to Council on the status of the Eastbrook sewer line. Staff had met with the neighborhood representatives that had spoken at the previous Council meeting. The residents were in concurrence with the Town's design and concept of abandoning the sewer line that 10 City Council Regular Meeting Minutes February 12,2009