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MOTION SECONDED AND CARRIED: Moved by Mordo, seconded by Larsen and passed unanimously to approve the Grant Funds for Fiscal Year 2010 to community service agencies as identified in the staffort.re • g p 12. Verbal Update on the Westwind Barn Seismic Retrofit and Repair Project (Staff. R.Chiu) Due to a potential conflict of interest, Mayor Warshawsky recused himself from discussion of the item and stepped down from the dais. City Engineer Richard Chiu provided an update on the Westwind Barn repair project and proceeded with a PowerPoint presentation that showed the work being done and the construction cost budget. Councilmember Mordo questioned whether interior walls and doors to the stalls were being replaced. City Engineer Chiu pointed out that the interior work was mainly the floors. The biggest unknown of the project is the pier drilling operation. City Manager Cahill supported the decision to reserve the contingency fund for project contingencies. He was not advocating for any large expenditures for new systems but noted two critical items coming up that related to LEED certification, carbon footprint reduction and an increased use of recycled materials. The two items were the cool roof ($8,500 upgrade) and concrete mix (taking the recycled content from 20% to as high as 50%). Council was asked to approve the cool roof. • Discussion by Council. The number one objective is to make sure the barn is safe. The roof would need to be in place prior to the rainy season. Council concurred that the concrete mix was not critical. MOTION SECONDED AND CARRIED: Moved by Summit, seconded by Mordo and passed by a 4-0-1 vote with Warshawsky recused to approve $8,500 from the Contingency Fund for the cool roof. 13. Award of Contract for the Eastbrook Sewer Extension Project; Authorization for the City Manager to Enter Into Loan or Repayment Agreements with the Affected Property Owners (Staff: R. Chiu) City Engineer Chiu summarized the staff report noting that the project came before the Council in the past and involved potential funding from eight property owners. The project . was put out to bid and 12 bids were received. The low bid received was from ESP, Inc., in the amount of$174,050. Staff recommended that the contract be awarded to ESP, Inc. and that the City Manager be authorized to enter into loan and repayment agreements with the eight affected property owners on behalf of the Town. PUBLIC COMMENT Allan Epstein, Ravensbury, commented that residents were responsible for paying for • sewer mains and he was unaware of any situation where a loan agreement was established 6 Approved City Council Regular Meeting Minutes September 24,2009