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Minutes of a Regular Meeting DRAFT Town of Los Altos Hills PLANNING COMMISSION Thursday, February 12, 2004, 7:00 p.m. Council Chambers, 26379 Fremont Road cc: Cassettes (1)#3-04 1. ROLL CALL AND PLEDGE OF ALLEGIANCE The Planning Commission regular meeting was called to order at 7:00 p.m. in the Council Chambers at Town Hall. Present: Chairman Clow, Commissioners Mordo, Vitu, Kerns (arriving at 7:13 p.m.) & Cottrell Staff: Carl Cahill, Planning Director; Debbie Pedro, Associate Planner; Lani Smith, Planning Secretary 2. PRESENTATIONS FROM THE FLOOR-none 3. PUBLIC BEARINGS 3.1 LANDS OF LOS ALTOS HILLS, TOWN HALL, 26379 Fremont Road (246-03-ZP-SD-CUP-VAR); A request for a Conditional Use Permit and a Site Development Permit for the replacement of a 3,700 square foot Town Hall building with a new 8,576 square foot structure and a variance to allow parking to encroach into the setback on a 2.72 acre site at 26379 Fremont Road(APN: 175-56-003). The Planning Director, Carl Cahill, provided background information regarding the review of the new Town Hall and the formation of a subcommittee which included three Planning Commissioners (Cottrell, Mordo and Kerns). Four architectural styles for the new Town Hall building including Mission, Rural, Craftsman and Sustainable were presented to residents in a Town-wide survey. The results of the community survey showed that the Rural style was the most popular choice. He further addressed theparking lot exception/variance south of the new Town Hall. The existing parking lot will be eliminated. He demonstrated with the use of a diagram of the site, the area for handicap parking and the hardscape within the setback to remain. The diagram illustrated the net amount of hardscape that is within the setback actually decreases from what is currently in the setback. Since this area is traditionally used for parking there is no real change or impact to the neighbors. The staff report indicates compliance with NMAJWA, with a small amount of development area remaining, as the zoning ordinance allows conditionally permitted uses up to 40% impervious surface coverage. He further discussed the Water District building location and the area by Esperanza Drive which may be their new location. In the meantime, the area can be used for overflow parking. Along the street there will be a new area to allow for a bus stop and emergency parking for the sheriff. The entrance to the new Town Hall will be modified to connect with Fremont Road and Concepcion Road instead of the Esperanza Drive entrance which will be abandoned. The final details will be worked out