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Discussion then addressed the recently adopted policy of the Planning Commission <br /> regarding disclosure of any contact with an applicant and/or his agent including <br /> phone conversations, written communications, site visits, meetings or social contacts, <br /> and any and all financial transactions. <br /> MOTION SECONDED AND PASSED: Moved by van Tamelen, seconded by Siegel and <br /> passed unanimously for staff to place the issue of meetings with applicants--including <br /> the appropriateness of such meetings, noticing, and disclosure--on the next Agenda, so <br /> that a subcommittee can be formed to address a potential policy. <br /> The City Council requested that staff prepare a map, for each Councilmember's and <br /> Commissioner's house, identifying all properties within 300, 500, and 2,500 feet, for <br /> their information. <br /> MOTION SECONDED AND PASSED: Moved by Tryon, seconded by Johnson and <br /> passed unanimously to request that the Planning Commission conduct a study session <br /> on ridgelines and hilltops, once staff has developed appropriate background materials. <br /> Discussion then addressed the need for all incoming and outgoing Councilmember <br /> correspondence, if it is Town business or if the Councilmember's title is used, to be <br /> copied to all Councilmembers. Similarly, such correspondence by Commissioners, <br /> which must be approved in advance by the Council,should be copied to all <br /> Councilmembers and all other Commissioners <br /> MOTION SECONDED AND PASSED: Moved by Siegel, seconded by Johnson and <br /> passed unanimously for staff to draft a written policy concerning Council and <br /> Commission correspondence and the related issues raised by Councilmember Johnson <br /> in his letter (including outside representation by Councilmembers and <br /> Commissioners). <br /> Discussion then addressed the $50 per month salary paid to Commissioners, <br /> alternatives to such compensation, and their tax implications. <br /> MOTION SECONDED AND PASSED: Moved by Tryon, seconded by Johnson and <br /> passed unanimously to ask the Planning Commission to discuss salaries of appointed <br /> officials at its next meeting. <br /> L <br /> 2 <br />