01/31/1979 - Laserfiche WebLink

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PLANNING COMMISSION AND CITY COUNCIL L JOINT MEETING Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, California MINUTES OF AN ALITOUR4ED MEETING Wednesday, January 31, 1979 Reel 76, Side 1, Tr. 2, 031 to 536 Mayor Lucile Hillestad called the joint meeting the the City Council and Planning Commission to order at 7:43 p.m. in the Council Chambers of the Town Hall. ROLL CALL: Present: Councilmen McReynolds, Nystrom, Perkins, Proft, Mayor Hillestad Planning Commissioners Lachenbruch, Rydell, Dochnahl, Chairman Stewart Also Present: City Manager Robert Crowe, City Engineer/Planner John A. Carlson, Secretary Ethel Hopkins STEERING CUII9UTTEE REPORT - DISCUSSION OF STATUS OF ACTION ITEMS: Mayor Hillestad asked for an update from Council and Planning Commission menbers regarding the status of the November 16, 1978 list of "Recommended Action Items" assigned to various members by the City Council for follow-up. Mayor Hillestad reported on her meeting with the Environmental Design Committee, and their decisions regarding Item 1.A. "Brochure" on the November 16 list. It was their decision to publish on a one-time basis to take the place of one publication of the newsletter, two brochures, one on the orientation to the community, i.e., philosophy, goals, information on paths and fences, etc., in the Town; the other brochure on the characteristics of the Town, population, land mass, open space, roads, and rules or regulations pertaining to these matters. On Item I.B "Newsletter", the Mayor reported that the deadline for the March 1st newsletter is February 20th. Another newsletter would be mailed out by June 1st. Any information desired to be included in the newsletter for March 1st should be sent to Susan Buttler, Deputy City Clerk or Mayor Hillestad by February 20th. On Item I.0 "Orientation for Staff', the Mayor reported that nothing had been assigned. She moved on to Item IIIA "Staff Functioning and Operation" and noted that she had met with the City Manager and a flow chart had been made up. The effort was being made to establish a record and method on all procedures carried out by the Tann. Item D. "Seminars and Study Sessions" = The Mayor reported that a good seminar had been held, but that no further priorities had been established. Item E. - "Provide Updated Planning Tools" - The Mayor reported that staff was in the process of obtaining prices on updating the 400' map referred to. ["bre informa- Aw tion was needed on the handbook, and this information, plus a flowchart and procedures would be sent to Planning Commissioners when it is available. She advised Commissioner: or others to submit any information they wanted included.