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JOINT M=TING OF THE PLANNING COMMISS1ON AND CITY COUNCIL January 31, 1979 Page two 06 DISCUSSION OF STATUS OF ACTION ITEMS: (continued) Items suggested for inclusion in the booklet were the reasons for denial of the tentative and final maps, six conditions for granting a variance, conditions for conditional uses, and tennis court lighting policy. Mayor Hillestad stated that Item F. "Critically evaluate current, recent and mature developments in the Town" had not been acted on as yet. Some discussion followed on haw to evaluate recent and past subdivisions and roads created. The suggestion was made that Councili7Enibers and Cemissioners list key subdivisions that need to be studied, and submit their suggestions and requests for slides, etc. on improvements, roads, etc. to City Manager Crowe. Staff would then take slides of suggested areas and possibly a field trip would be arranged to view problem areas or good developments, whatever the case may be. A deadline was set as the first meeting in March for representative slides to be available, and it was decided that only the more recent subdivisions would be studied. Thereafter, it was decided that another joint meeting would be held on February 28 from 4:00 p.m. to 6:00 p.m. As this would be a date for a regular meeting of the Planning Commission also, no Variance and Permit Commission meeting would be scheduled. Further discussion on representative subdivisions to be studied would be discussed. Councilman McReynolds reported that nothing had been done on Item III.B. "Commuttee Review". On Item C. "Professional Support and Planning Consultants", he reported 46 that it was the consensus that the Planning Commission should have some professional help, and discussed various ways of dealing with this matter, whether the planning help should be on an hourly or a contract basis. A general discussion followed on ways that planning help should or could be implemented along with what was being done right now by a professional planning firm. The consensus was that some help was needed by the Tuan, but it was not certain as to haw much help the Town could afford. The matter of legal support for the Planning Commission (under Item C) was discussed, with the need for legal support on the matter of dealing with marginal lots or lots that have heen approved before the Town was incorporated. Commissioner Lachenbruch emphasized the need for support, possibly paid for on an hourly basis, to help deal with special problems. Commissioner Stewart noted that the City Attorney was avail- able to talk with directly on particular problems. Councilman Nystrom noted that Staff was available to deal with engineering and planning support for the Pathway Conmittee, and that instead of putting problems to be dealt with in the Minutes of the Committee's meetings, they should be written out in a specific request for the Staff to deal with. On this same matter, Commission- er Dochnahl recommended that all committees be provided with a job description of their work and priorities to be provided to them by the City Council. Jean Struthers, Pathway Committee, noted that the Staff had been giving a lot of help to the Pathway Committee, and that the only job description provided their Committee was an ordinance stating that the Town shall have paths. ANDiscussion continued on Item C., specifically "Improve use of Town Geologist" and "Obtain services of soils engineer to support Town" with Councilman Nystrom suggesting