06/22/2004 - Laserfiche WebLink

Home Browse Search

specifications had requested inclusion of a bid on an alternate under 30kw system. Due to some question in the formatting of the bid by EcoEnergies for the alternate system, iMirenda requested that Council consider awarding the contract based on EcoEnergies bid, which was under the projected budget, for the 37kw project and then requesting a deductive change order from EcoEnergies for the under 30kw project. Mirenda explained that this would secure the bid, permit flexibility with the project and allow timely submittal of parallel solar projects for PG&E rebate programs. Mayor Pro Tem Kerr added that he had reviewed this proposed format for accepting the solar contract with City Attorney Mattas. Mattas had determined that this approach for bidding on the alternate system would be acceptable. MOTION SECONDED AND CARRIED: Moved by Whaley, seconded by Cottrell and passed unanimously to authorize TBI to award the contract for the solar energy project for the New Town Hall to EcoEnergies and to negotiate a deductive change order for the bid of the under 30kw solar system. [Vote included: Ayes: Mayor O'Malley, Mayor Pro Tem Kerr and Councilmember Warshawsky] 3.2 Discussion of Business License Tax Rates and Revenues Mayor Pro Tem Kerr introduced this item to the Committee. He explained that staff and Council have been reviewing and discussing a variety of revenue enhancements options. Presently under consideration are traffic impact fees. Kerr noted that the Town of Atherton is considering an increase in their business license fees and suggested that this might be an avenue for raising revenues for the Town of Los Altos Hills. He explained that home occupations, contractors, service providers and private schools that are located or do business in Town are required to have a business license. Kerr noted that if increasing this general tax is to be entertained by Council, it would require a ballot measure and a vote by the residents. Kerr explained the process that would be required for a ballot measure and the time requirements of moving this forward. The deadline for a jurisdiction to place a measure on the November ballot is August 6th Brief discussion ensued. Council concurred that they would prefer to refrain from raising any taxes at this time. They supported the concept of a traffic impact fee that would appropriately direct charges for road maintenance and repair to those that damage the roads during construction projects or with heavy use. 4. UNFINISHED BUSINESS 4.1 Project Status Report—TBI, Construction Management Tony Mirenda, TBI Construction Management, updated the Committee on the status of the July 1, 2004 re-bid of the Town Hall project. He explained that the construction divisions that are being re-bid have been analyzed to review the scope of work, to identify the components that are driving the unexpected increase in costs and to review acceptable material and construction alternatives. As an example of the process being undertaken by TBI and the Architect, Mirenda discussed the materials that are being considered to replace cedar siding that is specified for the exterior of the facility. 2 June 22,2004 Special City Council and Planning Meeting New Town Hall Committee Meeting